Faculty Manager: Commerce at ADvTECH

Overall Job Purpose: 

• The Faculty Manager holds overall operational accountability of the faculty. This role involves coordinating between the faculty, campus and the Academic Centre of Excellence (ACE) to ensure alignment of academic processes across academic operations, campus operations, faculty, and curriculum delivery. Responsibilities include preparing the annual budget for the faculty in accordance with the faculty plan and monitoring expenditures against that budget. Additionally, the role assists the Dean in managing day-to-day operations and all matters related to faculty administration. It also involves directing campus staff associated with the faculty to ensure effective delivery and continuous improvement of support services for the faculty.

Planning and management

• Ensure campuses are trained on all faculty-relevant policies, procedures, changes and plans of The Institution.
• Reviews the academic operational requirements of the relevant campuses annually and defines a rollout plan in collaboration with the Deputy Registrar (student administration) and Managers.
• Point of escalation for support and guidance to the campuses in order to resolve any faculty-specific issues that may arise.
• Liaises with the Deputy Registrar (student administration) and Managers to plan the faculty's operational requirements to ensure alignment and compliance.
• Work closely with the Dean, Deputy Dean and other role-players on the development of the faculty plan and faculty contracts.
• Evaluate support service structures, policies and procedures. Revise and update where necessary to ensure effective service rendering and the achievement of faculty objectives.
• Represent the Dean or Deputy Dean at meetings and forums as requested.
• Compile management information as needed by the Dean and bring any important issues to the attention of the Dean on a regular basis.
• Ensure that the decisions taken at committee level are communicated to campus level and Faculty Co-ordinator and that they are executed and reported to the Dean.
• Make arrangements to ensure that responsibilities and tasks are performed in the absence of key staff.
• Manage faculty administration as well as shared resources staff allocated to the faculty.
• Collate the annual faculty budgets based on inputs from stakeholders in accordance with guidelines received from the finance office. Ensure budget is aligned with faculty plan.
• Monitor and contain expenditure and ensure alignment with faculty plan. Monitor expenditure tendencies, identify deviations and report potential problems to the Dean.
• Tracking expenditures for faculty administration and the office of the Dean within the approved delegation.
• Collaborate with the Deputy Registrar (student administration), Managers and other Faculty Managers to meet shared operational objectives across shared projects as and when required.
• Maintains relationships with campus Deputy Registrar (student administration) and supports campus staff if and when required. 

Managing Academic Faculty Operations

• Provides a framework, guidance and support in order for the campus to provide an equitable delivery of academic and operational support to students and academic staff within a faculty.
• Provides detailed Faculty specific academic operational guidance documentation to support the provision of a high-quality academic student experience.
• Manages the operational elements of the academic school between the Academic Centre of Excellence (ACE), Dean/ Deputy Dean and campus teams and vice versa.
• Manage the material delivery cycle in collaboration with the Dean. This includes monitoring of go-live online material to the campus teams.
• Collaborates as part of the National Academic Operations team to review all academic operational requirements and to establish an overall annual academic operational plan.
• Ensure compliance with policy related to support functions and good corporate governance and practices.
• Document Faculty specific standard operating procedures on administrative and operational matters affecting the faculty in general.
• Monitors and tracks progress on the rollout of the academic operational plans, including material delivery, to establish its status to ensure that the plan is on track.
• Manage the functions of the Faculty Co-ordinator- Operations, Faculty Co-ordinator – Material Delivery and Faculty Administrator.

Minimum Educational Requirement:

• Minimum of a Bachelors Degree (NQF Level 7)

Minimum Work Requirement:

• Teaching and Learning experience (preferably in Higher Education teaching environment).
• 5 Year(s)
• Academic Administration and Operations Management experience within a Tertiary Academic Institution
• 3 Year(s)
• Project Management 2 Year (s)

Dedaline:15th July,2025