Financial Assistant at The Prestige Cosmetics Group

KEY RESPONSIBILITIES

• Processing of supplier invoices
• Preparing and loading payments, as well as approving, purchasing and invoice the related purchase orders in Fraxion to ensure it reflects in the cashbook.
• Ensure all purchase orders are loaded correctly and documents provided have the required information before processing payments
• Ensure weekly payments are processed accurately on specified payment days.
• Keep record of all payments processed via cashbook
• Ensure payment documents and supplier invoices are filed accordingly
• Downloading proof of payments and providing to suppliers
• Assist/manage loading banking details onto Syspro for new employees
• Provide training to new employees on procurement system (Fraxion)
• Assist with new vendor applications as well as create new vendor profiles on Fraxion
• Liaise with staff regarding expense claims and supplier invoice discrepancies
• Assist and processing of the stationery ordering for office requirements.
• Processing and maintaining monthly journals
• Managing of Standard bank paycard profile including ordering new cards, allocating cards to BC’s &RDM’s, loading funds and paying out BC incentives
• Ensure all incentives are captured, processed within SLA and keep records in order
• Supplier Vetting
• Handling queries from staff and suppliers re payments
• Perform the cashbook function by capturing all necessary bank transactions which occur during the month.
• Processing and reconciling all the relevant bank statements and bank accounts.
• Closing of Cashbook for monthly roll forward

REQUIREMENTS/QUALIFICATIONS

• Finance diploma or relevant qualification would be advantageous.
• Minimum 2 years’ experience in Accounts Payable/Cashbook
• Fraxion experience advantageous.
• Previous accounting related experience in understanding basic Bookkeeping Function.
• Knowledge of accounting systems. Previous experience with Syspro ERP would be advantageous
• High level of computer competency and literacy, including Microsoft Office programs (MS Word and Excel)
• Experience in on-line banking systems