Front Office Administrator at West Coast Personnel

• Our client is seeking a Front Office Administrator.  This is the primary point of contact, balancing administrative tasks with providing a warm, welcoming environment for residents, families and visitors.

Duties and Responsibilities:
Front Desk & Reception

• Greeting Visitors
• Phone Management
• Mail Management

Resident Support & Assistance

• Service Requests (maintenance requests relayed to maintenance team)
• Scheduling (booking meeting rooms, coordinate weekly transportation)
• Concierge Services (assisting residents)

Administrative & Clerical Work

• Record Keeping (resident lists, emergency contact numbers)
• Data Entry (updating database, filing)
• Assist with Event Co-ordination
• Dealing with Office and Consumable Supply Replenishment
• Assist with obtaining Supplier Quotations
• Co-ordinate Supplier Invoices for Approval and Submission

Financial Administration

• Cashier Duties (ensuring laundry tokens are available)

Key Skills and Requirements:

• Microsoft Office proficiency - Outlook, PowerPoint, Excel and Word
• Computer Literate and proficient in Electronic Media/Apps
• Empathetic
• Good Communicator
• Independent
• Proactive
• Drive and Energy
• Resourceful
• Calm Under Pressure