FTC | Administration Assistant | Managed People Solutions | Johannesburg at Managed People Solutions

Key Responsibilities

• Key Stakeholder for end-to-end travel management / diary management for the CP&A Head SUBSA, including market conferences and ad hoc visits in country and international.
• Manage and update team calendar, arrange travel, accommodation, catering, car hire as required, Concur Management and Support.
• Organizes customer meetings for CP&A Head SUBSA across CP&A Managers, Supplier, Key Accounts and supports in taking meetings minutes when invited.
• Set up and partakes in weekly CP&A meetings and takes minutes and distribute to necessary role players accurately and timeously as required.
• Coordinates with CP&A team for regular updates on SIP Tracker for SUBSA CP&A team using the relevant scorecards and dashboards.
• Collect monthly report Opposition, Activation, POS, A&P for on trade and Off trade for CP&A Head SUBSA
• To organize Bacardi corporate events e.g. Back to Bar, Founders Day, CSI, Team virtual lunches, after works drinks and Birthday shout outs.
• End to end responsibility for PO & GRNs for BSA and leading PTP Tracker on PO’s, POP’s, GRN and GRIR for BSA– Monthly and Quarterly.
• Weekly SOH tracker to be sent out to team on POS items at Visible works and what items per campaign are remaining.
• On trade business plan contract monitoring and A&P tracking, POP management. Tracker to be created in Excel to give a clear view of Total budget vs paid out. (To be monitor via to the PO’s and GRN’s created).
• A&P tracker – to provide CP&A SUBSA visibility of A&P tracking by brand by quarter.
• To distribute the weekly payment made by finance to relevant Sales Primo individually for customer/supplier.
• To raise all GTN payments with finance and track payment on a monthly and quarterly basis.
• Vendor Creation – to be the central point of vendor creation with procurement team, to get the relevant approvals and to process thereafter.
• Stock deal and rebate tracker for On and Off trade. To compile by customer the stock deal and sales out with POP.

Requirements

• Grade 12.
• Administration or Marketing qualification 
• Computer Literacy.
• 3 – 5 years’ experience.