Government Technical Advisory Centre: GTAC at Government Technical Advisory Centre: GTAC

Qualification/s Requirements

• A degree (NQF level 7 qualification) in public administration or business administration, project management and/or governance or another related field. Postgraduate degree (NQF level 8 qualification) in Social/Economic Sciences or Governance/ Management or equivalent would be advantageous. At least 5 years at Middle/Senior Management level. A minimum of 8 years’ experience in public sector programme and/or project management.

Key Performance Areas

IDS strategic and operational management: 

• Manage the preparation of IDS inputs for the strategic and operational planning processes, including the GTAC strategic plan and IDS annual performance plan, operational plan, and performance indicators.
• Manage the preparation and provision of IDS information and documents for strategic and operational meetings, attend/chair meetings as required and implement decisions where required. Manage and contribute to the IDS budgeting and financial reporting processes and documents, including MTEF, operational plan, annual drawings schedule, and adjustments reports. Assess and revise the IDS standard operating procedures and business processes as required.
• Monitor and coordinate IDS systems use and licence agreements, and enhancements to functionality. Manage the preparation and updating of the IDS risk register and risk reports. Provide project information and documents for compliance checking and auditing purposes.

 IDS business services and products development and client relationship management: 

• Assist IDS Chief Director with responses to client queries. Manage the implementation of client surveys. Contribute to the development of IDS service offerings and quality assurance framework. Contribute to the development of IDS knowledge products and submission of information for GTAC webinars and publishing on the GTAC website.]

 IDS projects governance management and implementation support:

•  Contribute to and coordinate the establishment and maintenance of the projects governance framework, systems, and controls, and monitor implementation across all project cycle stages including planning, implementation and post evaluation. Manage the IDS project decision process, including attending introductory scoping appointment with the client, review of project concept notes, and completion of IDS project decision forms.
• Manage the preparation and finalisation of the project governance documents including client memoranda of agreements, project charters, and service provider terms of reference. Manage the administration of project agreement documentation including registration of projects on the GTAC master project register, capturing of project details and uploading of project charters and client MoAs.
• Oversee and monitor the initiation of projects including induction of service providers on IDS processes and practices regarding project management, client relationship management, and project work reporting and invoicing. Manage the compliance checking, quality assurance and administration, including filing and archiving, of project documentation.
• Manage the administration of project extensions / amendments, including contract-related motivations and memos, project terms of reference, and proposed discrete project budget adjustments. Manage the IDS project closure processes, including the review and verification of project close-out reports and verification of project deliverables.

 IDS project resources and costs recovery management:

•  Manage IDS projects team allocation processes and issuing Instructions to Perform Work and statements of work. Manage the development of procurement plans and liaise with the Professional Services Procurement unit on the initiation of procurement processes. Manage service provider contract files and engagement processes. Oversee the checking, verification and quality assurance of service provider invoices and submission for approval. Oversee project cost recovery and client invoicing processes. 

IDS Monitoring and Reporting: 

• Manage the production, generation and distribution of IDS management and project reports including Minister’s reports, APP progress reports, annual reports and narrative on projects achievements, project progress and status reports. Monitor the submission of project progress reports and assist with the review and resolution of project-related issues.