Half-day Personal Assistant at RecruitMyMom

Job Description

• This is a remote position.
• A pioneering South African systems integration firm that delivers complex engineering projects is seeking a professional fully remote Half-day Personal Assistant to provide elite administrative support to a senior leader on a 6-month fixed-term contract. It is an exceptional opportunity for a digitally fluent professional to serve as a high-level gatekeeper, capturing technical discussion points and systematically driving action items across diverse industry verticals.

Key Responsibilities:

• Executive Calendar Architecture: Oversee and optimize the executive’s daily diary, managing call routing and scheduling appointments to shield strategic engineering focus time.
• Meeting Governance: Attend critical project and corporate meetings to record comprehensive, accurate minutes and capture technical talking points.
• Deliverable Tracking: Extract action points post-meeting, distribute them to relevant cross-functional engineering teams, and maintain systematic follow-ups to ensure project milestones are achieved.
• Presentation Design: Synthesize operational data and project briefs into polished, professional presentations tailored for corporate and technical stakeholders.
• Project Support: Support with ad-hoc tasks and projects.

Requirements

• Highly articulate with impeccable written and verbal English communication abilities, essential for professional stakeholder engagement.
• Highly organised, with a proven track record of handling confidential corporate data with absolute discretion.
• Strong experience in complex diary management, minute-taking, and tracking executive deliverables.