HCM (Human Capital Management) Administrator at GIBB Engineering and Architecture

Core Purpose

Provide administrative, coordination, information and support services to the HCM Business Partnering team and HCM Executive.

Key Performance Areas

Talent Attraction:

• To draft the Application to Recruit forms, Job specifications where applicable in support to line managers.
• To load approved roles on the company's ATS (Applicant tracking system) for the BP’s review.
• To conduct telephonic screenings with longlisted candidates.
• To schedule interviews with candidate/s and interview panel, book boardrooms and share MS Teams meeting links where applicable.
• To request and collect recruitment documentation – qualifications, ID, payslip, etc.
• To draft contract of employment letters and compile recruitment packs for the BP’s review.
• To process changes to approved contract/s of employment where required.
• To complete reference checks and verification checks with the provider
• Recruitment agency administration – to draft agreement/s for the BP’s review and to load on the company's ATS.
• New Employee Onboarding:
• To liaise with the respective HCM Officer to ensure completion of the onboarding process before employee’s commencement.
• To schedule/co-ordinate the monthly HCM inductio with the respective BP and new employee/s

Contract Administration/Amendments:

• To draft letters/internal forms for BP’s review and co-ordinate approval

Meetings Administration:

• To draft meeting invites and compile respective mailing lists.
• To compile HCM Meeting Minutes.
• To track attendees acceptance and meeting conflicts, booking of boardrooms where in-person.
• To manage HCM Executive’s diary.

HCM reporting administration:

• To capture new employee data for Recruitment report/stats
• To follow-up weekly with BP on assigned positions and update recruitment sheet/ATS
• Capturing exit interview data for employee termination stats/report
• Other related administration for reporting purposes

Job Requirements

• Qualification: Bachelors degree/National Diploma specialising in Organisational Psychology/Hurman Resources Management
• Experience: 1 year experience in a HCM/HR Administrator role for a medium to large consulting company.

Person Requirements

• Knowledge, Skills and Abilities (KSAs)

Knowledge:

• Working knowledge of BCEA, LRA, EEA, SDA

Skills

• MS Office applications (Intermediate to Advanced level)
• Problem Solving
• Time Management
• Verbal & Written Communication

Abilities:

• Assertiveness
• Take initiative
• Pay attention to detail
• Organised & Structured