HR Admin Controller at The Heineken Company

Provide a professional and efficient HR admin support service to the People Centre of Excellence team to ensure the smooth running of the department.

Key Responsibilities

• Generate all quotes & invoices, follow up with suppliers where necessary and assist with supplier queries 
• Tracking and managing payment of invoices for vendors, creating of Purchase requisitions and orders 
• Assist with on-boarding of suppliers
• Upload contracts/ SLA for HR
• Arrange general travel arrangements (flights, hotels, cars) 
• Admin duties including stationery orders, scheduling of meetings, minutes of meetings. 
• Arrange general travel arrangements for department (flights, hotels, cars) 
• Assist with logistical arrangements for all union engagements 
• Assist with Sharepoint HR filing (policies/ procedures)
• Arrange interviews bookings
• Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments  )
• Arrange Corporate Functions training logistical arrangements (venue, attendees, dates) 
• Assist with MYHR queries where needed 
• Arrange EE forum meetings and minutes thereof 
• Compile monthly HR reporting 
• Build collaborative relationships with key stakeholders that deliver desired results 
• Build effective relations with internal stakeholders and suppliers to adhere to service level agreements 
• High level of credibility, trust and respect among stakeholders 
• Team player
• Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.
• Participate in any People process improvement projects

Education & Experience

• National Diploma in HR or equivalent qualification
• 3+ years proven admin/ HR experience  
• Proven computer literacy in MS Office Suite & SAP (Powerpoint, Excel, Word, MYHR)  
• Very structured, well organised and methodical.  
• Ability to work independently, accurately and well under pressure.
• Excellent problem-solving skills.
• High level of attention to detail.
• Excellent verbal and written communication skills
• Manage conflicting priorities and be agile and flexible in ways of working.
• Provide a high standard of customer service to all internal & external customers
• Maintain a high level of confidentiality and professional demeanour.