HR Generalist - Cape Town at Faircape Group

Specific duties include, but are not limited to:

Talent Acquisition Administration Duties:

• Maintaining Talent Acquisition Administration tracker spreadsheet and ensuring that everything is actioned in a timely manner
• Providing a customer-focused service to applicants and managers, responding promptly to queries received through on the Talent Acquisition tracker spreadsheet 
• Prepare employment contracts with necessary documentation (dummy payslip, etc)
• Extend offer to successful candidates verbally and in writing
• Induction and onboarding of new employees and logging of relevant internal forms to ensure that all the departments are up to date with any new joiners 
• Complete relevant vetting checks e.g telephonic references and credit and criminal checks
• Organise, compile and update company personal records and documentation
• Updating all HR logs and systems with any new starters and leavers 
• Assist with weekly and monthly reporting 
• Ensure that Recruitment Letter of Appointments and Job Descriptions are kept up to date

IR Administration Duties: 

• Draft change in conditions of employment, promotions and increase letters
• Provide admin support to HR team

• Draft and facilitate the issuing of formal counselling forms, warnings and disciplinary hearing notices.
• Draft records of performance discussions and facilitate the 6 week performance management process.
• Facilitate and manage the tracking of all competency trackers 
• Manage the probation process by completing internal forms and drafting of probation letters
• Responsible for managing and keeping up to date the internal policy, procedure index, this can range from saving signed off policies and procedures to the Google Drive, as well sharing it with relevant staff members to archiving policies and procedures that are no longer in use
• Managing, drafting and reviewing maternity tracker
• Facilitating exit interviews when required 
• Chairing on hearings when required 

Requirements

Qualifications

• Matric
• Completed Tertiary Degree (Advantageous)

Experience and knowledge

• Proven experience in a Recruitment or IR administrator support role
• Solid knowledge of BCEA, LRA, and related employment acts.
• Knowledge of EEA (Employment Equity Act) 
• Experience of, or familiarity with the full recruitment and selection cycle
• Computer literate - experience with the use of the Google Suite preferable (Google Drive, Sheets and Docs)
• Able to complete a complex administrative task with less supervision
   

Skills and Attributes

• A team player with a passion for excellence and a sense of urgency who knows how to follow through with processes and project timelines
• Strong multi-tasking, organisational, and time management skills
• Able to maintain internal and external relationships with a diverse range of personalities, cultures, and departments
• Excellent verbal and written communication skills
• Strong decision making and analytical skills
• The ability to work well under pressure
• Self-motivated, organised and detailed/results oriented