HR Officer - Corporate Services - (60/23 PTA) - Maternity Cover at Foreign, Commonwealth & Development Office

Roles and responsibilities:

• The below roles and responsibilities are general guidelines.
• They are not limited to the detail below and are subject to change from time to time with prior consultation.
• Post Payroll Administration Function: Duties may include collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the 5th of each month, ensuring checks and balances are performed at all stages of the payroll process and according to policy, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.
• Maintaining a professional relationship with SARS. This will include distributing IRP5’s, all submissions such as EMP201’s and EMP501, monitoring the SARS State of accounts, maintain the SARS e-filing profile, etc.
• Maintain a professional relationship with all HR suppliers and ensuring that monthly schedules, applications, forms, etc are provided complete, accurate and in time, arranging regular meetings, etc.
• Familiarise, understand and apply best practice with regards to the terms and conditions, disciplinary code, HR policies and the Corporate Services Charter.
• Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24 hours, etc.
• Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual Wellness days, HERA Self Service training, arrange long service award events and certificates, etc.
• Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission country based staff, etc.
• Update and maintain other HR related schedules and records such as study grants applications and progress, performance related pay calculations and reconciliations, allowances schedules, etc.
• HR Secretarial Function. These may include minutes of all disciplinary enquiries, annual moderation and other confidential meetings.
• Other adhoc duties. This may include however not limited to preparing schedules, , requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.

Essential qualifications, skills and experience

• At least 3 years HR Admin  work experience
• Microsoft office
• Good oral and written communication skills
• Attention to detail and initiative
• Good customer service skills coupled with an ability to handle difficult customers
• Ability to work under pressure
• Matric
• Good organising skills

Desirable qualifications, skills and experience 

• Payroll experience
• Degree /Diploma in Human Resource Management