HR Practitioner: Payroll and Remuneration – Durban at Datafin Recruitment

ENVIRONMENT:

• A dynamic provider of cost-effective and innovative business solutions based in KwaZulu-Natal is seeking a HR Practitioner to handle the end-to-end payroll and remuneration management activities (including employee benefits, Sage 300 People systems, Remchannel, and Remeasure, as well as reporting) at the company.
• This individual will also support the implementation of smart people management practices, fostering employee engagement, and supporting organizational health at the company. Additionally, they will be responsible for serving as a trusted partner on all people-related matters for both employees and managers.

DUTIES:

Payroll and Remuneration

• Manage the end-to-end Payroll and Remuneration process, ensuring accuracy and completeness.
• Compile and timeously submit all payroll and remuneration reports required to ensure accuracy and completeness.
• Proactively provide value adding input on the remuneration management process through the compilation and analysis of worksheets and reports.
• Responsible for the annual pay scales process, ensuring these are updated, accurate and applied accordingly.
• Responsible for administering the company’s annual and ad-hoc remuneration review and incentive scheme processes, (timelines, guidelines, data etc.).
• Prepare and submit remuneration data and comparatives to guide decision making.
• Ensure approval prior to processing payroll and all related documentation is received.
• Own and resolve remuneration queries.
• Collaborate with various stakeholders regarding input into the budget and audit processes.
• Effectively manage change and communication.
• Sage 300 People systems
• Ensure the efficient, effective and optimal use of the Sage 300 People Payroll, HR and ESS systems by all stakeholders (HR, Managers and Employees).
• Responsible for the maintenance, updating and implementation of enhancements to the Sage 300 People Payroll, HR and ESS systems.
• Accountable for the quality of the data on the system.
• Research opportunities to optimise the system/s to align to the company’s digitalisation strategy
• Accountable for responding appropriately to queries received and escalating when required.
• Accountable for training users on the system/s as required.
• Effectively manage change and communication.

Remchannel and Remeasure:

• Responsible for understanding and utilising the Remchannel and Remeasure systems effectively.
• Guide Managers and HR when utilising the system.
• Manage the end-to-end job evaluation process.
• Collaborate with the relevant stakeholders to complete evaluations as required, ensuring accuracy and objectivity is maintained through the process.
• Review and sense check evaluation results, match to organisation design and provide feedback/ recommendations.
• Extract and compile reports and data as required.
• Effectively manage change and communication.

Reporting and Audits:

• Manage the remuneration related statutory reporting processes.
• Accountable for compiling and submitting HR reports for statutory compliance in line with reporting timeframes (for example, ROE, SARS IRP5 submission, SARS Interim Reconciliation).
• Accountable for compiling and submitting monthly ops and ad-hoc value-adding reports to the business.
• Accountable for compiling and submitting ad-hoc payroll/remuneration related reports (for example, Stats SA, Board Reports, Remchannel)
• Responsible for customizing payroll reports as requested by HR or Business.
• Compile trend analysis reports as required.
• Accountable for ensuring all reporting deadlines are met and queries are effectively resolved and communicated.
• Accountable for ensuring all information contained in reports is accurate and complete.
• Accountable for managing the payroll audit process.
• Responsible for providing the relevant information for the BBBEE audit.
• Accountable for submitting the information required for the Department of Labour audits.
• Effectively manage change and communication.

Employee Benefits:

• Ensure employees understand benefits available by providing information, explanations and/or calculations.
• Arrange for sessions with the medical aid broker when medical aid plan advice is required by employees.
• Arrange for sessions with Hollard and/or NMG on employee’s Provident Fund and Group Life queries.
• Accountable for processing applications and amendments in time for debit orders and for payroll deductions.
• Resolve employee’ queries empathetically, timeously and effectively.
• Represent employee queries and trends with the relevant stakeholders (internal or external).
• Responsible for arranging and co-ordinating communication sessions.
• Effectively manage change and communication.

General:

• Consistently exhibit authenticity and humility. These behaviours and actions need to be truly internalised. Who you are matters as much as what you do.
• Effectively align to the framework of the Leadership Attributes at the company as documented.
• Consistently exhibit the desired outcomes of Excellence, Relationships, Responsiveness, Accountability and Teamwork.
• Provide support to the HR team as required.
• Provide input into the performance, development and growth of the HR Administrator.
• Ensure the effective resolution of employee and manager queries timeously and empathetically in line with the Company’s values and policies.
• Provide advice/input/feedback and ensure that all matters are dealt with professionally, timeously and confidentially.
• Ensure processes are well documented.
• Ensure accurate records and documentation are always maintained.
• Ensure compliance with relevant HR Acts whilst considering best practice.
• Plan and co-ordinate HR activities such as communication sessions, induction, training and change management.
• Assist to facilitate training sessions as required.
• Ensure payments are processed within agreed timeframes and are aligned with the approved budget.
• Collate routine and ad-hoc HR reports.
• Provide input to team events and team involvement, to enhance teamwork and engagement.
• Pro-actively review processes with the intention of improving and innovating and take accountability for making required improvements.
• Review and renew service provider contracts and/or SLA’s as required (for example, Remchannel, Remeasure and VIP).
• Effectively manage change and communication.

REQUIREMENTS:

• Completion of a Human Resources qualification is a requirement.
• 5 years relevant payroll and remuneration experience is required, of which at least 2 years must be at a Practitioner/ Officer level.
• Proven track record working on the Sage 300 People HR, Payroll and Self-service systems is required.
• Proven success working with statutory reporting, budgets and employee tax, UIF and SDL is required.
• Proven track record of sustained high performance is required.
• BCEA, LRA, OHS and related labour legislation knowledge and application is required.
• Knowledge of payroll related financial concepts is required.
• Must be proficient with MS Office, Excel, Word and PowerPoint.

ATTRIBUTES:

• High levels of integrity and confidentiality.
• Ability to work independently whilst being a strong team contributor.
• Ability to partner with and collaborate with various stakeholders (internal and external).
• Able to meet deadlines.
• Ability to problem solve.
• High level of attention to detail and accuracy.
• Resilient and Self Confident.
• Excellent written and verbal communication skills.
• High level of Emotional Intelligence (EQ).
• Knowledge of Human Resource legislation, practices, policies and frameworks.
• Ability to plan, prioritise and multi-task.
• Comfortable embracing change.
• Ability to work under pressure and manage stress.
• Excellent administration skills.
• MS Office Skills.
• Quality Orientation.
• Customer service orientation.
• Empathetic, patient and tolerant.
• Diplomatic and mindful of impact.
• Ability to manage expectations.
• Plan for and manage change (or words to that effect).