HR Specialist - Sandton at Coloplast

Major Areas of Accountability (not limited to)

Staff Recruitment, Terminations and People Cycle

• Facilitation of the recruitment and termination process of employees
• Submit online job postings, screening, shortlist candidates, and schedule job interviews 
• Maintain records of all positions filled including candidates screened, interviewed and references obtained for relevant candidates 
• Prepare employment contract for approval
• Send out new employee and HR Induction documents for all recruits
• Ensuring that all recruits are loaded onto all HR related systems
• Coordinate all business tool requirements with Business Support including setup of equipment as per new employee checklist
• Send out termination documents for all resigned employees
• Ensure terminated employees return all business tools as per termination checklist
• Remove terminated employees from all HR related systems

Payroll

• Prepare input data and payroll file within agreed timeframes for submission to HRBP
• Ensure monthly earnings, deductions and company contributions are accurate and reconcile to supporting documents
• Maintain monthly payroll input data soft copies on access-controlled payroll server
• Upload salary payment file to SharePoint for approval
• Issue payslips to employees monthly
• Respond to employee inquiries, provide required information using available resources, follow up calls where necessary. Ensure smooth communication with employees and timely resolution to their queries
• Prepare all payroll related compliance submissions on behalf of the employees and the employer

Compliance

• Active participation in the company’s BBBEE strategy (Meeting Governance for BBBEE)
• Plan, organise and coordinate requirements for BBBEE certificate renewal with appointed service provider to ensure that BBBEE certificate is renewed before expiration date
• Ensure effective administration of training programs for staff and suggest training initiatives in line with the company’s BBBEE strategy
• Custodian and advocate of the HR Policies by driving awareness around correct processes 
• As a member of the Employment Equity Committee ensure Employment Equity compliance
• Advocate for the best practise for all HR related processes 
• Ensure all statutory deadlines are met including but not limited to Employment Equity report, Skills Development (WSP/ATR) and Workman’s Compensation submissions 

HR

• Ensure that employees are updated on all HR initiatives and projects via the intranet, email and/or any other relevant platform
• Responsible for maintenance of personal files and records in hard and soft copy
• Staff communication e.g. Birthdays and other celebratory events 
• Accurately process transactions and maintain the company’s HR Software to ensure effective management of employee data.
• Responsible for the running routine query and/or HR related ad hoc reports 
• Prepare monthly staff headcount report and maintain company organogram
• Any other adhoc requirements from HRBP

Essential Qualifications

• Bachelor’s Degree in HR or Related field 
• 3+ years of Human Resources experience preferred 
• Previous Payroll Processing and Compliance knowledge 
• Proficient in Microsoft Office applications including Outlook,  Word, Excel and PowerPoint.
• Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
• Working knowledge of common human resources and payroll practices