Human Resources Administration Officer at Legal Aid South Africa

KEY OUTPUTS

• Ensure standardisation of implementation of HR policies and procedures.
• Ensure effective delivery of centralised HR processes.
• Ensure that all HR administration operational risks are mitigated and key controls implemented.
• Recruitment end-to-end – advertising, shortlisting, appointment letters, regret letters, motivation and onboarding pack.
• Onboarding of employees on SAP – loading employee profiles, medical aid, pension fund – in accordance with Legal Aid SA’s HR policy.
• Maintain accurate and up-to-date records and filing systems for HR documentation.
• Ensure HR Helpdesk and HR Public Folders resolution in respect of all queries. Resolve discrepancies, unusual features or queries identified and referred to National Office Public Folders and Helpdesk. Ensure that all issues assigned are resolved timeously.
• Ensure accurate administration and maintenance of pension fund, group life and medical aid in accordance with Legal Aid SA’s HR policy.
• Ensure accurate and timeous HR support to employees.
• Termination of employees on SAP – medical aid and pension fund – done accurately and timeously.
• Maintain accurate payroll processes. Ensure payroll processing faults are minimised and monitor that the month-end payroll process complies with monthly payroll cut-off dates.
• Resolve all remuneration and pay queries/inquiries.
• Maintain accurate administration of leave processes in accordance with Legal Aid SA’s HR policy.
• Maintain accurate administration of attendance management processes in accordance with Legal Aid SA’s HR policy.
• Maintain accurate administration of employees’ personnel files.
• Provide logistical support, if required.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

• A recognised grade twelve (12) certificate plus post-matric qualifications (National Diploma/Degree in Human Resources Management/Organisational Development).
• Two (2) years of admin experience.
• SAP experience.