Human Resources Clerk - Durban at Defy Appliances

Job Summary

We are currently on a search for an HR Clerk to join our dynamic team, the role will be responsible for performing various administrative tasks to support the HR department and ensure efficient operations. Assist in maintaining employee records, handling correspondence, and providing support to HR managers and staff.

KEY RESPONSIBILITIES:

 Administrative Support:

• Prepare HR-related documents such as employment contracts, PMF’s, communication for notice boards, etc.
• Assist in organizing HR-related meetings, training sessions, and events.
• Completion and submission of death claims, maternity leave claims, sick pay claims, UI19 forms, certificates of service, etc.

Benefits Administration:

• Support in benefits administration processes and assist employees with benefit-related queries.
• Collaborate with benefits providers and ensure beneficiary nomination forms are maintained and available in employees’ personnel files

Recruitment Support:

• Assist in the recruitment process by scheduling interviews, coordinating with candidates, and managing job application records.
• Assist with onboarding paperwork for new hires
• Ensure PMF’s are completed accurately and according to HR standards

Maintaining Records:       

• Update and maintain employee records and personnel files.
• Ensure that an employee personnel file contains all the necessary documentation required as per audit requirements
• Ensure filing is up to date
• Ensure documents are easily retrievable from employee personnel files
• Ensure accuracy and confidentiality of all HR-related data and files.

Compliance and Reporting:

• Assist in ensuring HR practices comply with company policies and legal regulations.

BSCI

• Ensure that employee records and records keeping practices are aligned to BSCI auditing requirements

MINIMUM REQUIREMENTS

• Grade 12
• Relevant HR Diploma
• 2 Years’ experience in an HR environment