Human Resources Coordinator - Fourways at Omnia (Pty) LTD

Qualifications

• Matric 
• NQF Level 5 or 6 qualification in human resources or office administration 
• National diploma in human resources is advantageous  

Experience

• Minimum of 3 years’ experience in a similar role within an HR generalist environment 

Duties

Recruitment and Selection (20%) 

• Advertise all roles upon receipt of approved job specification and vacancy requisition 
• Select internal and external portals based on approved requisition 
• Respond to all enquiries pertaining to recruitment portal and assist employees to navigate the Application Tracking System 
• Prepare longlist of candidates for review by Human Resources Business Partner 
• Update Application Tracking System and progress candidates to next stage and provide feedback via the system to candidates not suitable, based on shortlist received from Human Resources Business Partner 
• Schedule all interviews based on availability of candidates and hiring teams 
• Book venues for interviews 
• Send interview pack to panel after competency-based interview guide is prepared by Human Resources Business Partner 
• Coordinate scheduling of psychometric assessments through Talent team 
• Request all relevant documentation from candidate and conduct integrity and reference checks for preferred candidates 
• Maintain candidate information on shared drive 
• Supply salary information to Human Resources Business Partner in order to do benchmarking and prepare an offer 
• Receive signed offer of employment from Human Resources Business Partner and prepare contract of employment 
• Extend contract of employment to new hire 

Onboarding (20%) 

• Submit new hire pack to payroll with all the required documentation 
• Coordinate new starter requirements with IT, Payroll, Learning and Development, Facilities and hiring team 
• Submit documentation pertaining to employee benefits to the relevant third-party organisations and payroll 
• Prepare desk and stationery for new hire 
• Receive new hire on start date and assist with access, orientation, IT onboarding and equipment 

Human Resources Administration (10%) 

• Ensure all staff movement forms are completed based on information or request received and approved by Human Resources Business Partner 
• Collate all relevant staff requests received from employees and direct to Learning and Development, Talent Management or Payroll where applicable 
• Ensure all leave is updated and processed in the system before payroll closes 
• Ensure timesheets, expanse claims are submitted to payroll 
• Submit staff movement forms to HRIS for relevant updates 
• Perform quality checks of all staff movement forms submitted and provide feedback to Human Resources Business Partner 

Share Drive (5%) 

• Upload all relevant HR documentation to the relevant folders (policies) 
• Manage member access and update participants to relevant folders 

Reporting (5%) 

• Prepare reports in CRS and supply to Management team as requested, i.e. leave report, terminations, new hires, etc. 
• Perform quality check of all data requested (EE report) prior to submission to relevant stakeholders 
• Communicate requirements for ad hoc reports to HRIS team and ensure timeous presentation of reports to relevant stakeholders  

Coordination of Events (10%) 

• Assist with coordination of vaccination drives and employee wellness events for Group 

Job Competencies

• Planning and Organising 
• Time Management 
• Multi-Tasking 
• Problem Solving 
• Quality Orientation 
• Diligence 
• Resilience 
• Communication skills 
• Customer centric 
• Collaboration 
• Self- Managed 
• Professionalism 
• Confidentiality