Human Resources Intern at Epsidon Technology Holdings

MAIN PURPOSE OF THE POSITION:

• The HR Intern will support the Human Resources team with a variety of administrative and coordination tasks related to employee lifecycle management, onboarding, training administration, HR systems, and employee engagement initiatives.
• This role provides valuable exposure to core HR functions while ensuring that HR processes run efficiently and accurately.

HUMAN RESOURCES INTERN DUTIES AND RESPONSIBILITIES:

Onboarding and Offboarding

• Manage onboarding documentation for new employees, ensuring all paperwork is completed accurately and submitted on time.
• Forward completed onboarding documentation to the relevant parties for processing.
• Send communication to relevant internal stakeholders regarding new hires.
• Collect and verify the accuracy of exit documentation for employees leaving the organization and submit it for processing.

HR Administration

• Maintain accurate employee files and ensure all employee documentation is correctly filed and updated.
• Assist with preparing HR-related documents and maintaining employee records and databases.
• Verify the accuracy of employee information in the HR Sage system using the provided confirmation data.
• Provide general administrative support to the HR team as required.

Scheduling and Coordination

• Schedule meetings, including interviews, onboarding sessions, and three-month probation reviews.
• Send reminders for key HR processes such as learning map submissions and track any delays.
• Manage start date tracking and ensure relevant processes are completed accordingly.

Training and Compliance

• Capture and maintain monthly training records and registers.
• Assist with BEE-related submissions and training reporting.
• Maintain training documentation and ensure records are accurate and up to date.

Organizational Updates

• Update company organograms monthly to reflect staffing changes.

Employee Engagement and HR Projects

• Assist with employee engagement initiatives such as company events and employee recognition programs.
• Support the HR team in coordinating employee orientations, training sessions, and workshops.
• Contribute to HR projects and initiatives, including HR process improvements and policy development.

REQUIREMENTS:

• Diploma in Human Resources, Industrial Psychology, Business Administration, or a related field
• Final-year HR students or recent graduates may also be considered.
• 0–1 year of administrative or HR-related experience.
• Internship, vacation work, or practical HR training will be advantageous.

SKILLS AND ABILITIES:

• Strong problem-solving and critical thinking skills
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint)
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Ability to work independently as well as collaboratively within a team

OFFICE REQUIREMENTS:

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

NOTE:

• This is a 12-month internship contract.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed` faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required, within reason, to work outside of set duties and/or perform in more than one role.