Human Resources Payroll Manager at MECS (Pty) Ltd

Role Purpose

• This position reports into the Head of Human Capital Shared Services and is an Employment Equity position. Only EE candidates will be considered.

Requirements:

• SAP ERP Central Component (SAP ECC) experience is ESSENTAIL
• Matric / Grade 12.
• B Degree in Finance or Payroll Administration or NQF equivalent.
• Minimum of 8 years’ experience in Payroll Administration of which 5 years is in a managerial capacity managing multiple payrolls across a group
• SAP Payroll ESSENTIAL

Advantageous:

• International payroll management experience.

Responsibilities include:

Payroll Processing Management:

• Develop, review and maintain payroll administration processes and procedures
• Document new procedures and guidelines for the payroll system
• Monitor compliance to payroll administration procedures and guidelines
• Review and quality assure changes/variations within the payroll system and review engagements, terminations and documentation in relation to employee changes on the system
• Perform a high-level review of payroll administration data for errors, omissions and inconsistencies for data integrity
• Receive and check pay-period reports prior to uploading EFT files to the banks and act as the final internal control before the files are released
• Upload EFT files to banks for pay groups as needed
• Review payroll account reconciliations
• Ensure that payroll is processed in an accurate, compliant and timely manner
• Lead the implementation of payroll in accordance with substantive or collective agreements with organised labour
• Handle and execute employee leave liability provisions
• Monitor the allocation of emails, calls and voicemails to an assigned Payroll Administrator to action, and monitor the quality of service provided by team members
• Review monthly payroll reports prior to submission to the HC Business Partners of operating entities
• Lead payroll process optimisation, enhancement, efficiency and continuous improvement
• Develop, maintain and safeguard payroll filing and retrieval systems, including both digital and hard-copy
• Prepare monthly and quarterly reports on the performance of the department
• Drive the continuous improvement of Payroll Processing within the HC Shared Services Centre

Payroll Administration Support to the Business

• Build and maintain stakeholder relationships with functional heads across all operating entities
• Maintain sound working relationships with the Human Capital Business Partners and Human Capital Administration Manager
• Manage the timeous resolution of payroll queries by attending to escalated queries and reviewing unresolved queries on a daily basis
• Liaise with Compensation and Benefits on matters pertaining to medical aid and pension/provident funds and participate in workshops aimed at communicating benefit options and updates to staff members, as and when required
• Provide input into the creation of appropriate Human Captial reports on Human Capital metrics, in consultation with the Human Capital Reporting Administrator
• Manage the provision of support to deliver on Human Capital calendar events, for ad hoc or unscheduled projects for Human Capital Shared Services
• Liaise with Auditors during audits to respond to queries and provide information

Budget Management

• Input into the annual departmental budget in consultation with the Head of Human Capital Shared Services
• Contribute towards capacity planning for the department
• Monitor and report on expenditure against approved budget allocations

Staff Management

• Participate in the recruitment of subordinates, in consultation with the Head of Human Capital Services Centre, aligned to the structure of the department
• Develop performance contracts for direct subordinates and conduct performance reviews to measure performance against agreed objectives and identify developmental needs
• Ensure that subordinates have adequate resources to perform optimally
• Manage the administration of direct reports through the approval of leave and travel expenses
• Coach and mentor subordinates to foster personal growth and teamwork
• Address team dynamics in accordance with Human Capital policy and procures
• Monitor compliance to company policies and the required codes of conduct, ethics etc.