Integrated Management System Administrator (Hay Level 12/C1) (Internal & External) at NECSA

Key Performance Areas

Document Management:

• Establish document Management Philosophy, Policy and Procedures.
• Ensure registration and revision of Pelchem controlled documents.
• Arrange training of selected staff in use of the DOCMAN system.
• Publish and distribute documents according to classification.
• Ensure back up of documents are done, either by hard copy or soft copy.
• Check compliance to document management procedures.
• Keep records as per regulatory and other requirements.

System Development and Maintenance

• Implement and maintain the Integrated Management System (IMS) in compliance with applicable standards (ISO 9001, ISO 14001, ISO 45001, etc.).
• Maintain and update IMS policies, procedures, and manuals.
• Ensure the integration of IMS requirements into all business processes.
• Establish folder structure on backup server of Pelchem.
• Establish and manage updates of standard document templates.

Auditing and Compliance

• Coordinate and facilitate internal and external audits, including certification and surveillance audits.
• Conduct internal audits to identify non-conformities, risks, and areas for improvement.
• Maintain records of audit findings, corrective actions, and continuous improvement initiatives.
• Ensure compliance with legal and regulatory requirements related to quality, health, safety, and the environment.
• Plan the Management reviews meetings schedule and generate monthly performance reports on IMS.
• Identify applicable regulations and monitor changes, and determine whether they apply to operations and processes within Fluoro-chemicals.
• Participate in stakeholders engagements ( meetings, workshops, audits, investigations, customer complains)
• Train employees on requirements of Doc-man and NCR procedure.
• Assist employees in closing out NCR.
• Maintain a register of accidents and injuries and provide an analysis on a monthly basis and participate in all incident investigations.
• Conduct trend analysis of all NCR’s and submit monthly reports.

Training and Awareness

• Organize and conduct IMS awareness and training programs for employees at all levels; and
• Promote a culture of compliance and continuous improvement across the organization.

Requirements

Minimum Qualifications and Experience:

Minimum Qualifications:

• National Diploma in Total Quality Management or Office Administration. NQF level 6.
• Certification in ISO standards (e.g., ISO 9001 Lead Auditor,ISO 14001 Lead Auditor)

Minimum Experience:

• Minimum 3 year’s work experience with the IMS/QMS administrative work.
• Experience in advanced computer literacy Microsoft and Windows, IT systems, Docman & Share point software will be advantageous.
• Experience in Quality Management System ISO 9001, Implementation, internal auditing and Working with Integrated Management system (Minimum 2years’ experience)