Job Openings at NECSA

Key Performance Areas

Document Management:

• Establish document Management Philosophy, Policy and Procedures.
• Ensure registration and revision of Pelchem controlled documents.
• Arrange training of selected staff in use of the DOCMAN system.
• Publish and distribute documents according to classification.
• Ensure back up of documents are done, either by hard copy or soft copy.
• Check compliance to document management procedures.
• Keep records as per regulatory and other requirements.

System Development and Maintenance

• Implement and maintain the Integrated Management System (IMS) in compliance with applicable standards (ISO 9001, ISO 14001, ISO 45001, etc.).
• Maintain and update IMS policies, procedures, and manuals.
• Ensure the integration of IMS requirements into all business processes.
• Establish folder structure on backup server of Pelchem.
• Establish and manage updates of standard document templates.

Auditing and Compliance

• Coordinate and facilitate internal and external audits, including certification and surveillance audits.
• Conduct internal audits to identify non-conformities, risks, and areas for improvement.
• Maintain records of audit findings, corrective actions, and continuous improvement initiatives.
• Ensure compliance with legal and regulatory requirements related to quality, health, safety, and the environment.
• Plan the Management reviews meetings schedule and generate monthly performance reports on IMS.
• Identify applicable regulations and monitor changes, and determine whether they apply to operations and processes within Fluoro-chemicals.
• Participate in stakeholders engagements ( meetings, workshops, audits, investigations, customer complains)
• Train employees on requirements of Doc-man and NCR procedure.
• Assist employees in closing out NCR.
• Maintain a register of accidents and injuries and provide an analysis on a monthly basis and participate in all incident investigations.
• Conduct trend analysis of all NCR’s and submit monthly reports.

Training and Awareness

• Organize and conduct IMS awareness and training programs for employees at all levels; and
• Promote a culture of compliance and continuous improvement across the organization.

Requirements

Minimum Qualifications and Experience:

Minimum Qualifications:

• National Diploma in Total Quality Management or Office Administration. NQF level 6.
• Certification in ISO standards (e.g., ISO 9001 Lead Auditor,ISO 14001 Lead Auditor)

Minimum Experience:

• Minimum 3 year’s work experience with the IMS/QMS administrative work.
• Experience in advanced computer literacy Microsoft and Windows, IT systems, Docman & Share point software will be advantageous.
• Experience in Quality Management System ISO 9001, Implementation, internal auditing and Working with Integrated Management system (Minimum 2years’ experience)

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Key Performance Areas

Business Continuity and Efficiency

• Performs general clean-up of all office facilities. 
• Perform general cleaning of rooms
• Perform general cleaning of passages and recreational areas
• Perform general cleaning of bathrooms.
• Housekeeping, making beds and prepare rooms for intake.
• Wash bedlinen, and pack in store room.
• Perform duties as per weekly and monthly schedule.
• Clean, stock and supply designated facility areas.
• Dusting, sweeping, vacuuming, mopping, disinfecting.
• Disposing of trash from bins and containers.
• Carry out deep cleaning and detailed cleaning tasks as per schedule.
• Notify management of deficiencies or repairs required.
• Stock and maintain supply rooms.
• Carry out heavy cleaning tasks and special/ad-hoc projects.
• Work over weekends as per schedule.

Promote continuous improvement of SHEQ and other processes.

• SHEQ compliance, including BBS
• Worker Safety

Requirements

Minimum Qualifications and Experience:

• Grade 10.
• Minimum 2 years’ experience in a similar role.
• Experience working in the hospitality industry (hotels; hospitals; student residence etc) an added advantage.

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Key Performance Areas

Business Continuity and Efficiency

• Installing landscapes and seasonal flower designs
• Clean and maintain common areas
• Clean dustbins
• Performs tasks according to weekly and monthly schedule
• Perform adhoc basic maintenance tasks
• Monitoring and ensuring plant health
• Mow, trim and fertilize green spaces
• Mulch, edge and weed gardens
• Prune and trim trees and bushes
• Maintain all gardening equipment and machinery, like mowers, trimmers and leaf blowers
• Deal with pest problems that could damage plants
• Keep gardens and open spaces clear of debris, domestic/industrial and animal litter
• Maintaining plants by watering, fertilizing and trimming them
• Using and maintaining gardening tools and light gardening machinery
• Identifying and treating diseases, pest infestations and other issues with garden plants
• Provide recommendations for gardens
• Following safety guidelines for applying chemicals and using equipment

Promote continuous improvement of SHEQ and other processes. 

• SHEQ compliance, including BBS
• Worker Safety

Requirements

Minimum Qualifications and Experience:

• Grade 10.
• Minimum 2 years’ experience in a similar role.
• Landscaping experience (added advantage)

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Key Performance Areas

Process Management

• Assist in Preparation of Annual Financial Statements and Consolidation in IFRS using Caseware for the statutory audit purposes to ensure compliance to regulatory requirements within the given timeframes. This includes full set for certain subsidiaries and note compilation on the consolidation set.
• Consolidate and review all compliance reports for the Necsa Group for monthly financial reporting to the EXCO to ensure compliance to Management Reporting.
• Consolidate and review Salient Features Quarterly Report to the Necsa Board of Directors to ensure compliance to Management Reporting and PFMA requirements.
• Prepare in Microsoft Excel Medium Term Expenditure Committee (MTEC), Estimates of National Expenditure (ENE) financial related reports requested by National Treasury and the Department of Energy and Electricity (DEE) to ensure compliance to regulatory requirements.
• Co-ordinate the consolidation of the Necsa Group Budget that gets incorporated to Corporate Plan to ensure Necsa complies with PFMA and regulatory requirements.
• Advise on Value-added tax matters to Necsa departments to ensure the best possible tax options are utilised for planned projects where applicable.
• Liaise with external auditors.

Accounting

• Assisting on the management of the Necsa monthly checklist for reconciliations and schedules and ensuring compliance.
• Responsible for performing certain reconciliations and schedules on a monthly basis. All reconciling items should be resolved as soon as possible.

Requirements

Minimum Qualifications and Experience:

Academic

• Registered Chartered Accountant CA (SA).

Minimum experience required

• Two (2) years post article experience.