Investigations: Administration Officer at Independent Regulatory Board for Auditors (IRBA)

KEY PERFORMANCE AREAS 

Administrative Support to Investigations Department 

• Maintaining and updating electronic case files, ensuring all documentation is accurately recorded, organised, and easily accessible. 
• Finalising and archiving completed investigation matters in accordance with departmental procedures, ensuring proper documentation and secure storage. 
• Communicating timely and professional updates to respondents and complainants regarding the progress and outcomes of investigation matters. 
• Organising and filing all incoming and outgoing correspondence related to investigation matters, maintaining a clear and traceable record system. 

Administrative Processes for Committee Meetings 

• Preparing and verifying matter files in advance of committee meetings, ensuring all required documentation is complete, accurate, and accessible. 
• Compiling and organising agenda pack documentation for committee meetings, ensuring all relevant documents are included and properly formatted. 
• Attendance of committee meetings to accurately record recommendations and decisions. 
• Preparation and distribution of correspondence pertaining to recommendations and decisions after committee meetings. 
• Follow-up on proposed admission of guilt responses and pleas from respondents. 
• Collation of matter files to be submitted to the Legal Department. 
• Preparation and distribution of imposition of sentence, raising of debtors, follow-up of outstanding debtors, handover of non-paying debtors, and tracking/follow-up of committee decisions (e.g., non-monetary sanctions). 

Collation of Information for Auditors 

• Collation of information for internal and external auditors. 
• Handover of information and ensuring that information is received back. 

Data Analysis and Reporting 

• Input data, analyse data, and prepare statistical reports and reconciliations on investigation matters. 

Ad-hoc Assignments 

• Supporting various tasks as required. 

Qualifications and Previous work experience 

• Business Administration degree. 
• Five years post-qualification working experience in senior business administration role. 
• Proficiency in MS Office. 
• Working experience in a legal and/or accounting environment would be advantageous.