Junior Retail Branch Admin Assistant - VKB Retail, Verkykerskop at VKB Group

Why This Role Matters

• Accurate administration is essential to the success of a retail operation. This role ensures that stock movements, supplier transactions, customer service activities, and operational records are managed efficiently and accurately.
• By maintaining high administrative standards and supporting effective stock control processes, the successful candidate will help reduce risk, improve service delivery, and contribute to the overall performance of the business.

What Success Looks Like

• Maintains accurate and up-to-date administrative records and documentation.
• Processes GRVs, invoices, and stock-related transactions efficiently and correctly.
• Supports effective stock control through accurate monitoring and reporting.
• Resolves stock claims promptly and professionally.
• Delivers excellent customer service and support.
• Monitors stock deviations and assists in reducing operational risk.
• Contributes to improved administrative processes and operational efficiency.
• Ensures compliance with company procedures, controls, and standards.

Who We Are Looking For

• We are looking for a detail-oriented and dependable individual who takes pride in accurate administration and exceptional service delivery. The ideal candidate enjoys working with information, systems, and processes while supporting both customers and colleagues.
• They are organised, numerically confident, and committed to maintaining high standards of accuracy.
• This role is well suited to someone who takes initiative, values teamwork, builds strong working relationships, and continuously looks for ways to add value and improve current processes.

Minimum Requirements

Qualifications

• Grade 12 / NQF Level 4

Essential Experience and requirements

• Computer literacy with proficiency in Microsoft Word and Microsoft Excel.
• General administrative experience.
• Proficient in Afrikaans and English 
• Valid Driver's license and own vehicle

Advantageous

• Experience within the agricultural industry.
• Previous VKB administrative experience would serve as an advantage (Unix)

Competencies

• Communication
• Problem Solving and Analysis
• Planning and Organising
• Customer Focus
• Teamwork and Collaboration
• Relationship Building
• Compliance and Attention to Detail
• Accountability
• Personal Resilience

Skills Required

• Administrative processing
• Goods Received Voucher (GRV) administration
• Invoice processing
• Stock control administration
• Stock claims management
• Numerical accuracy
• Record keeping
• Microsoft Excel proficiency
• Customer service

Key Responsibilities

• Maintain high standards of administration and record keeping.
• Process Goods Received Vouchers (GRVs) accurately and timeously.
• Complete and process supplier invoices in accordance with company procedures.
• Process and administer stock claims.
• Issue GRVs for incoming stock.
• Monitor and manage stock deviation reports.
• Support stock control activities and stock accuracy initiatives.
• Deliver professional customer service to internal and external customers.
• Minimise operational risk through adherence to company policies and procedures.
• Maintain accurate filing and documentation systems.
• Assist with general administrative support functions.
• Perform additional job-related administrative duties as required.

Closing Date 04 November 2026