Junior Risk & Sustainability Administrator at Motus Aftermarket Parts

Specific Role Responsibilities    
Risk management

• Assisting with audit preparations where own reporting areas are concerned.
• Conduct branch assessments in relation to own branches’, producing findings and solutions for reporting purposes.

Branch & Vehicle Events Management

• Ensuring all accidents and incidents are reported in accordance with the company policy.
• Assist branches with the submission of correct information on the events management system (as and when required).
• Track own branch and vehicle events.
• Follow up on outstanding or incomplete details and supporting documentation.

Safety Management

• Obtain and record data of own branches’ vehicles relating to:
• The mileage readings
• Traffic-violation fines
• Incidents and accidents
• Upkeep of the branches’ vehicle fleet counts.
• Obtain, record, and maintain information and data required for the division’s emergency plans.

Sustainability & Carbon Footprint

• Gather data and report information regarding own branches’
• Carbon footprint
• Emissions
• Energy and resource consumption
• Obtain verification and supporting documentation from branches for information declared.
• Uploading of the sustainability information on the organisation’s online system.
• Liaison with stakeholders to collate and update information required for all management systems.
• Support the business unit with other sustainability-related matters as and when requested.

Administration  

• Ensure the completeness, coherence and uniformity of own branch contact listings.
• Ensure the easy storage and retrieval of all documents related to own branches’ reporting areas.
• Follow up on action items from meetings.
• Maintenance of information required for Central Registers.
• Assist The Safety & Sustainability Management as and when required.

Qualifications and Experience    

• 1 year in an administrative supporting role
• Some exposure to billing systems and records
• Computer literacy in MS Office (especially Excel)
• Total arithmetic competence
• Respectable communication skills
• Intermediate competency in Excel

Skills and Personal Attributes    

• Ability to deliver according to specification
• Deadline-orientated
• Team player
• Self-driven
• Clear criminal record