Logistics Administrator at Mirna Butler Recruitment

Job Summary

• We are looking for a detail-oriented and organised Logistics Administrator to support the day-to-day administration of fleet operations. The successful candidate will ensure that all fleet documentation, maintenance records, licensing, and compliance requirements are up to date while providing administrative support to the fleet management team.

Key Responsibilities

• Maintain accurate fleet records, vehicle files, and driver documentation.
• Schedule and monitor vehicle services, maintenance, repairs, and inspections.
• Ensure vehicle licences, permits, insurance, and roadworthy certificates remain current.
• Process purchase orders, invoices, fuel reports, and fleet-related expenses.
• Monitor fuel usage, toll expenses, and vehicle kilometre reports.
• Capture and update fleet data on the fleet management system.
• Assist with vehicle allocations, returns, and tracking.
• Coordinate with workshops, service providers, and suppliers.
• Follow up on breakdowns, accident reports, and repair progress.
• Prepare daily, weekly, and monthly fleet reports.
• Ensure compliance with company policies, transport regulations, and health and safety requirements.
• Provide general administrative support to the Fleet Manager and operations team.

Minimum Requirements

• Grade 12 (Matric).
• Relevant qualification in Administration, Logistics, Transport, or a related field will be advantageous.
• 2–3 years of administrative experience in a fleet, transport, or logistics environment.
• Proficiency in Microsoft Office, particularly Excel.
• Experience using fleet management or transport management systems is advantageous.
• Strong administrative, organisational, and record-keeping skills.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to prioritise tasks and work effectively under pressure.
• Valid driver's licence will be advantageous.

Key Competencies

• Excellent organisational and time management skills.
• Strong attention to detail.
• Problem-solving ability.
• Ability to work independently and as part of a team.
• Professional communication skills.
• Customer service orientation.
• Ability to maintain confidentiality.
• Good planning and coordination skills.