Maintenance Administrator at Hire Resolve

Job Description

• An opportunity is available for a detail-oriented and organised Maintenance Administrator to join a dynamic maintenance services team within the plumbing and facilities environment.
• The successful candidate will play a key role in coordinating maintenance activities, managing administrative processes, and ensuring smooth day-to-day operational support.

Requirements

• Grade 12 / Matric (essential)
• Minimum 5+ years’ experience in maintenance administration or similar role
• Experience within plumbing, maintenance, construction, or facilities environment
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Relevant administrative qualification advantageous

Key Responsibilities

• Schedule and coordinate maintenance projects and service activities
• Order materials and consumables required for maintenance work
• Coordinate and supervise maintenance teams (e.g., plumbers/technicians)
• Manage maintenance systems and job tracking processes
• Process maintenance invoices, debtors billing, and collections
• Compile quotations and cost estimates for maintenance work
• Liaise with clients, suppliers, and internal teams
• Manage warranty schedules and service records
• Source new maintenance opportunities and assist with client engagement
• Prepare handover manuals and project documentation
• Maintain accurate filing, archiving, and record-keeping systems