Manager: Facilities Maintenance - Pretoria at South African Bureau of Standards (SABS)

Purpose Statement

• To develop, implement and manage planned and preventative, corrective and breakdown maintenance plans and to oversee the maintenance and repair of the common-use facilities and to manage the activities of the Facilities Maintenance business unit.

Minimum Requirements    

• Diploma + Advanced Diploma / B Degree in Facilities Management or a related field (NQF level 7).
• 10 years relevant work experience in Facilities Maintenance 
• 3 years’ senior management experience   
•  Proven track record in planning and managing routine and planned maintenance initiatives. 

Duties and Responsibilities    
Operational Management

• Contribute towards the development of a strategy for the Division and ensure alignment of this strategy with the plan for the Facilities Maintenance business unit overall.
• Ensure productivity is measured effectively against set objectives.
• Manage and ensure the drive of continuous improvement activities.
• Manage the business unit and ensure that it contributes to the achievement of business objectives.
• Manage operations effectively to deliver services within timelines and prescribed quality through effective resource management.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility.
• Put measures into place to improve productivity.
• Execute resources according to the operational plan.

Functional Management

• Provide general management and coordination of routine, corrective and breakdown maintenance services, and facilities resources.
• Draft schedules for all equipment maintenance requirements and the intervals for maintenance.
• Manage, implement, maintain and track the planned and preventative maintenance program for all SABS sites and recommend operational improvements to maximise asset life, utilising SABS systems and software.
• Review and coordinate maintenance work with other SABS business units as well as subcontractors.
• Conduct regular inspection of facilities and equipment for deficiencies and recommend corrective actions and set work priorities.
• Record and maintain accurate documentation and historical maintenance equipment records as per policy and legislation, while ensuring archiving protocols.
• Implement a quality and safety management system within the facilities maintenance business unit.

Risk and Compliance Management

• Ensure the mitigation of risk through the identification and application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Drive the implementation of compliance with policies aimed at strengthening the SABS brand and stakeholder interface.
• Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity.
• Monitor changes in legislation and the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Ensure adherence in the team to all, policies and Standard Operating Procedures throughout the span of control.
• Conduct regular safety meetings and inspections and ensure that all applicable safety regulations, procedures, and precautions are followed to ensure the safety of all SABS employees and contractors during maintenance procedures.

Financial Management

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the strategic delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the business unit budget.