New Job Vacancies at South African Bureau of Standards (SABS)

Purpose Statement

• To provide specialist legal counsel, support and guidance to the SABS on a wide range of legal matters including commercial issues and corporate transactions, regulatory and compliance, Intellectual Property, and litigation management.

Minimum Requirements    

• Diploma + Advanced Diploma / B-Degree in Law  
• Admitted Attorney or Advocate – Legal Practice Council (LPC)
• 8 years relevant legal advisory work experience (Post Admission)
• 4 years specialist experience

Duties and Responsibilities    
Funtional Management

• Provide specialist legal advice on required remedial actions following the receipt of complaints and investigation reports on SABS intellectual property infringements.
• Negotiate, draft or vet contracts, subcontracts and all agreements required for the operations of the SABS.
• Coordinate legal efforts for all litigation matters, including the briefing of attorneys and counsel affecting the SABS.
• Take proactive steps together with business to mitigate any potential litigation matters that may impact the SABS.
• Provide specialist legal advice and assistance with regard to enforcement of claims against customers, consortium partners and subcontractors.
• Provide specialist support and legal assistance with regard to any corporate legal affairs affecting the SABS.
• Support in processing of queries in terms of commercial, corporate and civil law.
• Review legal instruments to ensure adequate protection of SABS’s intellectual property.
• Research trends and developments in all relevant legislation matters.
• Detect early notification of risky and potentially litigious matters from business units in order to provide timeous legal advice and avoid potential and unnecessary litigation.
• Consult with business units and external legal counsel on litigation strategy when required.
• Coordinate internal stakeholders to prepare briefs and recommend litigation remedies.
• Provide well-researched and cogent advice to business units regarding potentially litigious matters.
• Proactively manage external legal service providers by providing clear and well-informed instructions in pending litigation matters.
• Provide written comments on litigation documents prepared by external legal counsel in order to ensure that the SABS’ position in all litigation matters is fully and properly articulated, and thereby protect the SABS’ interest.  
• Manage litigation matters for and against the SABS and its subsidiaries within scope of control. 
• Research and draft, legally sound, implementable and timely opinions as required by the SABS and its subsidiaries to inform key decisions.
• Research and draft all legal correspondence and relevant documents on behalf of the SABS and its subsidiaries.
• Provide general legal support and advice to management and business units to protect the reputation of the SABS and its subsidiaries.
• Ensure that all records relating to all matters are properly kept and archived when matters are closed. 

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.

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Purpose Statement

• To develop, implement and manage planned and preventative, corrective and breakdown maintenance plans and to oversee the maintenance and repair of the common-use facilities and to manage the activities of the Facilities Maintenance business unit.

Minimum Requirements    

• Diploma + Advanced Diploma / B Degree in Facilities Management or a related field (NQF level 7).
• 10 years relevant work experience in Facilities Maintenance 
• 3 years’ senior management experience   
•  Proven track record in planning and managing routine and planned maintenance initiatives. 

Duties and Responsibilities    
Operational Management

• Contribute towards the development of a strategy for the Division and ensure alignment of this strategy with the plan for the Facilities Maintenance business unit overall.
• Ensure productivity is measured effectively against set objectives.
• Manage and ensure the drive of continuous improvement activities.
• Manage the business unit and ensure that it contributes to the achievement of business objectives.
• Manage operations effectively to deliver services within timelines and prescribed quality through effective resource management.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility.
• Put measures into place to improve productivity.
• Execute resources according to the operational plan.

Functional Management

• Provide general management and coordination of routine, corrective and breakdown maintenance services, and facilities resources.
• Draft schedules for all equipment maintenance requirements and the intervals for maintenance.
• Manage, implement, maintain and track the planned and preventative maintenance program for all SABS sites and recommend operational improvements to maximise asset life, utilising SABS systems and software.
• Review and coordinate maintenance work with other SABS business units as well as subcontractors.
• Conduct regular inspection of facilities and equipment for deficiencies and recommend corrective actions and set work priorities.
• Record and maintain accurate documentation and historical maintenance equipment records as per policy and legislation, while ensuring archiving protocols.
• Implement a quality and safety management system within the facilities maintenance business unit.

Risk and Compliance Management

• Ensure the mitigation of risk through the identification and application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Drive the implementation of compliance with policies aimed at strengthening the SABS brand and stakeholder interface.
• Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity.
• Monitor changes in legislation and the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Ensure adherence in the team to all, policies and Standard Operating Procedures throughout the span of control.
• Conduct regular safety meetings and inspections and ensure that all applicable safety regulations, procedures, and precautions are followed to ensure the safety of all SABS employees and contractors during maintenance procedures.

Financial Management

• Provide input in the planning and compilation of the business unit’s annual budget aligned to the strategic delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the business unit budget.

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Purpose Statement

• To provide finance reporting team with technical accounting support.

Minimum Requirements    

• CA (SA) or ACCA with at least 5 years’ post articles experience;
• Proven track record of preparing IFRS, PFMA and Companies Act compliant annual financial statements;
• Extensive knowledge of IFRS; PFMA; Companies Act and other public sector legislation;
• Previous work experience with the AGSA would be an added advantage;
• Ability to operate in a highly pressurised environment, with quick turnaround times;
• Ability to deal with complex matters and provide integrated solutions;
• Experience with CaseWare or Draftworx full IFRS annual financial statements preparation application

Duties and Responsibilities    

• Provide Finance Reporting team with technical accounting support during preparation and execution of the year-end audit.
• Production of fully compliant group and subsidiary financial statements, in line with relevant frameworks and legislation within prescribed     timelines.
• Play key role in financial statement production process, through identification and drafting of new disclosure requirements, documentation     of  required accounting policies.
• Technical guidance and application of the latest developments, changes, and interpretations of IFRS standards for SABS Group.
• Assessment and implication testing of the latest developments, changes, and interpretations of IFRS standards for SABS Group.
• Analyze complex accounting issues, transactions, and contracts to determine the appropriate IFRS treatment.
• Preparation of IFRS and PFMA compliant financial statements on Draftworx.
• Provide technical advice and guidance to finance teams, ensuring the accurate application of IFRS standards in financial statements and   related disclosures.
• Conduct research on emerging accounting and reporting issues and perform in-depth analysis to determine their impact on financial     reporting.
• Stay informed about industry best practices and assess their relevance to the organization.
• Ensure accounting policies forming part of the annual financial statements aligns with IFRS standards.
• Collaborate with cross-functional teams, including internal auditors, financial statements review consultants, tax experts, and legal counsel, to address complex accounting issues and ensure alignment with IFRS principles.
• Technical support and review of the computation of income and deferred taxation in line with South African Tax Laws and IFRS.
• Liaise with external auditors during the audit process and provide necessary support on IFRS application and treatment during the audit of        financial statements.
• Amend annual financial statement to include recommendations from auditors, that are signed off for correction by the Head: Financial       Reporting.
• Ensure that financial statements and disclosures are in compliance with IFRS standards, ensuring all assertions are addressed.                         
• Provide technical expertise and guidance on complex accounting issues and assumptions and ensuring consistent application from the   previously audited financial year.
• Resolve general accounting and operational issues and disputes, escalating as required or coordinating with various business units.

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Purpose Statement

• To manage end-to-end audit preparation processes, while ensuring adherence to established timelines.

Minimum Requirements    

• B.Com/ B Comm (Hons) with 8 years post articles (SAICA signed-off) experience;
• CA (SA), ACCA of CIA will be an added advantage;
• Previous work experience with the AGSA would be an added advantage;
• At least 5 years external and internal audit management experience;
• Proven track record of preparing audit files that are IFRS, PFMA and Companies Act compliant annual financial statements;
• Proven track record of designing and implementing systems of control, ultimately leading to a positive audit outcome;
• Proven track record of leading and liason for AGSA audits;
• Extensive knowledge of IFRS; PFMA; Companies Act and other public sector legislation;
• Ability to operate in a highly pressurised environment, with quick turnaround times;
• Ability to deal with complex matters and provide integrated solutions;
• Experience with Draftworx or Caseware in preparing working papers and annual financial statements

Duties and Responsibilities    

• Manage end-to-end audit preparation processes, while ensuring adherence to established timelines.
• Document end-to-end audit preparation processes, including month-end financial accounting procedures for training and capacitation of the financial accounting business unit and ultimate implementation.
• Maintain accurate and organized records (manual and electronic) of account balance and transaction working papers and documentation following best practice and established audit file preparation standards and protocols.
• Assist the SABS with pre-audit preparation and project management.
• Manage and guide with reconciliation of sub-ledger control accounts to GL accounts.
• Manage and guide with reconciliation of GL accounts to account balances as well as reconciliations to working papers.
• Ensure alignment of electronic and manual audit file to approved and published annual financial statements before submission to relevant treasury, shareholders, AGSA and SNG Grant Thornton.
• Liaise with external auditors during the audit process and provide necessary support for the audit of financial statements;
• Analysis and updating of audit workpapers and ensuring consistent treatment with prior year audited working papers or adherence to new   accounting requirements.
• Prepare accounting, finance and operational personnel for the audit process.
• Assist with liaison to auditors and key stakeholders to provide audit support through each phase of the audit, working along with the SFA.
• Ensure that audit requests provided to auditors are accurate, complete, and have been reviewed and approved prior to submission to   auditors.
• Assist in addressing all findings raised by the AGSA, SNG Grant Thornton and internal audit department.
• Assist IFRS specialist with identifying and applying intercompany reconciliations, ensuring consistent treatment from the prior year.
• Provide valuable insights and recommendations based on audit findings to improve financial controls, operational efficiency, and risk management, post the audit.
• Resolve general accounting and operational issues and disputes, escalating as required or coordinating with various business units