Manager: Supply Chain at National Home Builders Registration Council (NHBRC)

The Individual will primarily be responsible for, but not limited to the following:
Budget Management

• Interpret business plan and develop a functional budget aimed at achieving the approved objectives (operational, and capex).
• Implement and effectively manage the approved budget and monitor the implementation of remedial actions to minimize impact.
• Supply Chain Management
• Develop and implement Supply Chain Management strategies and standard methodologies.
• Develop and implement Supply Chain Management compliance frameworks Provide guidance on best practices and internal controls.
• Ensure NHBRC compliance with government legislation regulations and procedures such as PFMA, PPPFA, Treasury Regulations and Practice notes.
• Ensure that resources required to fulfil the needs identified in the NHBRC Strategic plans are delivered at the correct time, price, place at the quantity and quality that will satisfy the needs.

Demand Management

• Develop and implement a strategic procurement plan, ensure that future as well as current needs are linked to the plan, and that needs are linked to the approved budget.
• Manage the maintenance of a register/ database of service providers.
• Develop the procurement plan and distribute to the organization, provide support to complete the templates, collect organizational inputs and collate into consolidated procurement plan.
• Secure approval for the procurement plan by submitting to the CFO for review and submitting final approved procurement plan to National Treasury on an annual basis.
• Develop the demand strategy by reviewing the approved procurement plan and extracting trends and themes to support on an annual basis.
• Review and Develop recommendation for drafted terms of reference/ specifications as submitted by the business units against the approved demand plan and submit for authorization when required
• Manage the issuing of tenders by reviewing and authorizing the bid advertisement, authorizing the specification/ TOR and the tender compliance document pack including briefing sessions where applicable.
• Oversee the administration of the Bid Specification Committees.
• Submit progress reports on implementation of the procurement plan to the National Treasury on a quarterly basis.

Acquisition Management

• Develop and maintain the acquisition process evaluation template to support the acquisition process and checking their validity on an annual basis.
• Manage the pre-evaluation checklist by reviewing the pre-evaluations completed and providing feedback in line with the Bid issued.
• Manage the pre-evaluation checklist by reviewing the pre-evaluations completed and providing feedback in line with the Bid issued.
• Ensure that Bids are adjudicated and evaluated according to the SCM policy and legislative requirements and decision are made and communicated to internal and external stakeholders.
• Ensure that quotation procurement requests are compliant with the SCM policy and legislated requirements.
• Ensure that deviations procurement requests are compliant with the SCM policy and legislated requirements.
• Identify and implement opportunities to streamline and optimize the acquisition process and procedure while maintaining compliance by reviewing trends.

Contract Management

• Manage SCM contracts and documentation as required by overseeing that contracts are accurately completed and filed accordingly.
• Manage and coordinate the evaluation of the supplier performance and report as per SLA.
• Support the organization to implement the required action in line with the SCM performance management guidelines and processes where there is contract non-performance.
• Manage and monitor the compilation of the contract register.
• Ensure that the extension of the contracts is in line with the SCM policy and legislated requirements.

Governance Reporting

• Develop and Implement Supply Chain Management policies and procedures with new instructions and circulars.
• Report on the performance of Supply Chain Management processes.
• Report on a monthly and quarterly basis on the open orders, B-BBEE spend, deviations, contracts, irregular, fruitless and wasteful expenditure.
• Manage the provision of the requested audit information to the Auditor General within the required timeframes.
• Provide the required information to Internal Audit.
• Respond to audit findings and implement remedial actions.
• Manage the SCM unit risk register by Identifying, Implementing and reporting on action plans to address risk and improve management of the section on a monthly basis.
• Build, manage and maintain healthy diverse workable internal relations (peers, committees, team, organization) and external relations (communities, government, suppliers) and implement remedial actions to ensure achievement of organizational goals.
• Provide relevant and specialized technical support to various stakeholders to ensure achievement of objectives.

MINIMUM REQUIREMENTS:

• Must hold an appropriate B degree or equivalent (NQF 7) in Supply Chain Management and related fields.
• Minimum five (5) years’ experience in Supply Chain Management in the Public Sector.
• Minimum three (3) years management experience.