National Fleet & Governance Administrator - Houghton at SBV Services (Pty) Ltd.

Description
Vehicle Tracking administration

• Reconcile vehicle Fleet list with finance asset register
• Maintain accurate cost centre records, report on deviations and compile and send out accurate data for driver and vehicle allocations to relevant stakeholders.
• Provide vehicle tracking reports to the vehicle accident investigators to assist with investigations

General Fleet Administration

• Follow the correct processes & procedures, in line with the relevant policies.
• Collaborate with Regional Fleet Coordinators and analyse and compile daily/weekly/monthly reports and presentations for management.
• Verify accurate and completed documentation of vehicle transfers from different branches on the appliable portal and share with the relevant stakeholders
• Acquire all traffic fines on time from service providers and process the fine for redirection or completion of AODs.

Notify relevant stakeholders as required.

• Maintain and monitor service schedule adherence by liaising with the regional Fleet team to acquire relevant documentation for completion of services as part of preventative maintenance protocols. Escalate non-adherence to National Fleet Manager.
• Capture monthly invoices on the finance system and follow up on all outstanding payments. Escalate inconsistencies to National Fleet Manager. Correlate all CAPEX documentation received and submit for relevant management approval.
• Responsible to maintain the accuracy of analytical Fleet related data.

Responsible for the vehicle accident claims administration and coordination.

• Verify, receive, record, and reconcile all accident claims. Follow up with centres regarding any documentation required and compile National accident statistics.
• Regularly follow up with centre representatives to confirm that all claims are received within 24 hours of the accident/incident
• Submit a monthly variations report to management on claims not reported / late notifications received from centres
• Investigate open accident claims and request confirmation on progress, informing relevant stakeholders where necessary
• Obtain the agreement of loss and send it to management for authorization
• Submit progress reports on all motor claims to management on a weekly basis
• Record and maintain all vehicle claim files electronically.

Administer Vehicle disposals

• Follow up and verify that all written-off vehicles are disposed of as soon as agreement of loss is authorised, and that maximum recovery of the written-off vehicle is obtained from the insurers
• Prepare the documentation in line with the disposal policy and get approval for disposal from management
• Verify that the replacement of disposed vehicles has been authorised and that the order for the vehicle replacement is concluded within agreed timeframes
• Keep a record of all disposable assets as well as assets that are already disposed
• Live the organisation culture within one’s centre
• Live the department’s values while inspiring confidence and generating excitement, enthusiasm, and commitment towards the mission.
• Lead as an Ambassador and executor of Change
• Act as a change Champion in periods of change to ensure the continuity of operations

Requirements

• 3 years’ Fleet administrative experience in the logistics environment.
• Insurance claims knowledge: Advantageous Proven track record accomplishment of successfully managing more than one functional area at a national level: Advantageous

Minimum Requirements: 
Education

• Grade 12
• National Diploma/Bcom in Logistics or Supply Chain Management: Advantageous