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  • Posted: Nov 27, 2019
    Deadline: Not specified
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  • We specialise in Enneagram assessments, products, services and solutions for individuals, teams and organizations. We are passionate about creating intelligent, intuitive and easy-to-use products, underpinned by advanced assessment technology. At the heart of our best-of-breed products lies our iEQ9 Intelligent Questionnaire, used globally by Enneagram pr...
    Read more about this company

    Office Administrator & Executive Assistant

    The purpose of your role is to be the backbone of the organisation – the right hand of the company owners and the person to go to when employees need support. You’ll support and manage the private lives of the company owners and ensure the smooth running of the organisation.

    What You’ll Do:

    • Engage with all staff members to better understand their needs and areas that require extra support.
    • Liaise with human resources to ensure that office policies are followed and the Ways of Working (WoWs) is efficient for everyone.
    • Coordinate the company owners calendar and schedules (both private and work-related, with regular reminders).
    • Engage regularly with VIP clients and advisory board members, ensuring that meetings are arranged regularly and they are seen to on a highly personal level.
    • Manage the company owners private accounts and payment proposals, as well as the office’s budget and expenses. Liaise with finances to ensure we stick to budget.
    • Manage personal requests as needed (e.g. running errands, managing the private estate, transporting family members etc) and ensure the private estate and domestic staff are managed efficiently.
    • Book and arrange private and work travel (flights, transport, accommodation etc.) for the company owners and employees, and prepare detailed travel and event itineraries.
    • Ensure all stock and office supplies – from the high-end computers, to the milk and tea – are available, in their correct place and used respectfully.
    • Design and maintain a ticketing system to provide support for employees’ administrative tasks.
    • Manage and supervise the office cleaning staff as well as the domestic staff, service and maintenance providers of the company owners private estate.

    Who You Are:

    • A Proactive Planner. You have a knack for understanding what people need, and go above and beyond to ensure these needs are met. You’re also good at anticipating any challenges that may arise, and use your initiative to resolve these issues quickly and effectively.
    • A Reliable Organiser. You are consistent in your words and actions, have outstanding planning & organisational skills, and pay meticulous attention to detail.
    • A Multitasker of Note. You thrive on keeping many things going at once, and know how to balance and prioritize the company duties and private lives of the owners.
    • A Relationship Builder. Relating to different kinds of people and building relationships comes naturally to you, and you enjoy supporting and helping people. You express yourself just as well in writing and correspondence as you do in person.
    • An Honest Communicator. You value honesty and have experience exercising discretion and confidentiality with sensitive company information and property.
    • A Resilient Task-Master. You can adapt to different managing styles and changing needs, reprioritizing tasks and projects when needed.

     

    Your Background:

    • BACHELOR’S DEGREE OR EQUIVALENT PRACTICAL EXPERIENCE.
    • 2+ YEARS OF EXPERIENCE as an assistant, office manager or administrative support.
    • PROVEN COMPETENCY using MS Office applications: Word, Excel, PowerPoint, Outlook etc.
    • AMBITION AND DETERMINATION to shape this role yourself – we will give you a lot of room for growth.

    BONUS POINTS:

    • Experience managing finances.

    Method of Application

    Interested and qualified? Go to Integrative Enneagram Solutions on www.linkedin.com to apply
  • Send your application

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