Office Administrator II: Chief Directorate: Protected Areas Systems Management at Department of Forestry, Fisheries and the Environment

Requirements & Qualifications

• National Diploma (NQF6) in Office Management/Public Management or relevant qualification within the related field as recognized by SAQA. A minimum of one (1) year experience in executive support and office administration function.

Duties

• Render efficient secretarial support. Manage the Chief Director’s diary accordingly. Provide efficient and effective administrative support. Distribution of any correspondence to the officials in the directorate. Provide logistical arrangements for meetings in the office of the Chief Director. Provide logistical support.
• Make travel and accommodation arrangements for the Chief Director and for the chief directorate. Receive internal and external stakeholders for the Chief Director. Provide financial administration services management. Provide support on the management of the entertainment budget for the office.      

Candidate Profile

• Knowledge of diary management and minutes taking. Good understanding of administration. Experience in document management. Skills require: Good interpersonal relation, Communication (written and verbal), Coordination and organising skills. Good computer literacy (MS Word, Excel, PowerPoint, Outlook and internet).
• Ability to screen telephone. An understanding of public service systems and procedures will also serve as an advantage. Ability to work under pressure and work independently with limited supervision. Willingness to work after hours, as and when required.