Office Administrator at Sandvik

Purpose of the role:

• To organize and manage the administrative duties of the Northern Cape Kathu office in close collaboration with the functions and departments at Sandvik in Johannesburg. The Sandvik Kathu office channels a large amount of information from the mines in the area to the Johannesburg office, and visa-versa. This position will provide a professional service to our customers in terms of communication, execution of urgent matters and ensuring that the correct information is kept. The person in this position will be required to play a key role in ensuring that the time utilisation of the whole team is of the highest standard and include the coordination of the Passport 360 requirements of the different mines in the area

The job responsibilities:

• Answering of the office phones.
• Overseeing the Sandvik office email address.
• Making appointments for site visits, or assisting visitors to the NC with creation of suitable itineraries and arrangements
• Uploading of service purchase orders on Syspro and ensuring job completion documentation is shared with the Sandvik head office finance department for invoicing.
• Assisting with Quotes for ad hoc work, ensuring good record is kept of the of job completion to facilitate invoicing.
• Ensuring medicals, and other mandatory training for the team remains up to date for the mines in the area with timeous scheduling of annual training and medical cycles.
• Responsible for the organized running of the office and timeous ordering of printer cartridges, paper and stationery.
• Ensuring a clean environment for visitors, directing the cleaning personnel when required.
• Arrange vehicle services and ensure record keeping of the vehicle expenses.
• Ensuring vehicle site access inspections are scheduled and records are kept for the different worksites.
• Keeping notice boards up to date.
• Passport 360 Coordination:
• Daily review of statuses
• Timeous communication of all required immediate or future actions.
• Maintenance and upkeep of all the compulsory company documentation (i.e., registration documents, tax clearances etc.)
• Assisting the service technicians with typing and document uploads when needed.
• All other administrative functions that might arise from the Kathu office activities in the Northern Cape
• Responsible for personal safety
• Responsible for safe work environment by contributing to the safety of the office environment

Qualifications & Experience Requirements

• Grade 12 Certificate
• Tertiary qualification in office administration will be advantageous
• +5 years' experience in Office Administration

Other Requirements & Competencies

• A practical understanding of the mining operations and knowledge of the different mines in the Northern Cape
• Listening and logic interpretation of information.
• Very well organized with the ability to manage multiple assignments simultaneously.
• Strong customer orientation
• Advanced communication skills both verbal and in writing
• Must be flexible and a self-reliant, initiative-taker.
• Excellent time management
• Ability to function independently and without direct supervision.
• The ability to make sound decisions to identified problems without assistance.
• Ability to summarize and write professional documents to customers or for internal and external use.
• Follow-through ability to complete tasks.
• Computer Literacy – MS Office

Deadline:19th February,2026