Office Administrator at SolarAfrica Energy Pty Ltd

Principal responsibilities:

• Plan and implement office systems and procurement

• Maintain and replenishes office inventory

• Develop and implement new administrative systems such as record management

• Create and maintain an easily navigable filing system & digital filing

• Co-ordinate birthday and work anniversary gifts and cards – buying, distributing printing and cutting

• Schedule monthly toolbox talk & the rota

• Co-ordinate bi-weekly office braai including buying food and drinks

• Organise and maintain bi-weekly team catch-ups - sending list & reporting

• Corporate Secretarial duties including; preparing company resolutions, creation of share certificates and coordinating required signatures.

• Assist the Marketing Manager with taking photos of new staff members, corporate clothing ordering, sizing and distributing

• Manage the physical office including the alarm & security issues, aircon issues & servicing, ensure the TV’s are working, remotes have batteries, the camera on TV works etc.

• Assist with events coordination such as year-end and Quarterly Manco meetings & plan fun office events - Valentine’s Day, Heritage Day etc.

• Manage all devices and relevant suppliers (e.g. Vodacom, Nashua, etc.)

• Manage office maintenance (broken windows, broken furniture, carpet cleaning)

• Manage vehicles (licences, services, repairs, fuel cards, logbook, fines etc.) and update the monthly sheet for Finance Department

• Co-ordinate Management meetings & minute taker at Manco quarterly meetings

• IT – Asset Register for electronic equipment such as cell phones/laptops etc, co-ordinating the ordering of laptops, assisting with printer & WIFI issues, Arranging repairs of laptops and cell phones, responsible for laptop cables, chargers, extension cords, computer screens

• HR – assisting with buying gifts for employees/partners on specific occasions, onboarding paperwork for new joiners

• Manage petty cash

• Access control - arranging access for new employees and keys to office etc. 

• Plan trips for members of the company, including the booking of flights, organisation of transport, accommodation and Visa arrangements, where necessary. Obtain the best possible rates for travel and accommodation

• Managing Office Junior in terms of leave, day to day duties and quarterly catchups

• Any other duties as required

PERSON DESCRIPTION

Experience:

Previous administration experience is essential. Experience working in a technical industry or renewables will be advantageous but not a prerequisite.

Experience with multiple software/computer literacy is required.

Specific attributes:

• Knowledge of ERP/CRM/Softwares

• Excellent organisational and planning skills

• Peoples person

• Strong communicator

• Reliable and trustworthy

• Great attention to detail

• Diligent and punctual

• Ability to multitask

• Ability to work under pressure