Office Coordinator/Administrator - JHB East Rand at Teraco

MAIN FUNCTIONS OF THE JOB

• Manage & purchase office consumables, stationery, and supplies.
• Allocate minimum stationery pack to new joiners.
• Responsible for submitting catering orders via Mr D and catering suppliers for internal training and meetings, internal meetings and events etc.
• Assist Office Manager in set up for key events (Strat Session, Board Events etc)
• Raising purchase orders, submitting invoices and following up with finance department regarding payments processed.
• Daily walk around and inspection of canteens, meeting rooms and general office area.
• Escalate any concerns to Office Manager for action.
• Build relationship with cleaning supervisor to address and cleaning concerns.
• Assist the team with any adhoc errands
• Relieve other reception/ office management staff across Isando campuses i.e. sick leave, training, annual leave etc.
• Log tickets and ensure maintenance of the office areas is carried out
• Assist the Office Manager with ad hoc requests.
• Valid drivers license and own vehicle essential.

Facility

• Security processes
• Logging access for important clients
• Welcome guests in a professional manner
• Answering the reception phone
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients
• Assisting with duties such as couriering items etc.
• Working hours are from 8am- 5pm /1 Hour lunch  

Risk Assessment

• Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare
• Manual Handling
• Slips and trips
• Aware of responsibilities under the Health & Safety act.
• All Teraco employees are responsible for the quality of their work and the protection of company and client information

Requirements

SKILLS REQUIREMENT

• Good communication skills
• Professional and punctual
• Active listening – ability to understand requirements
• Proactive, shows initiative and takes ownership of role
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• Effective time management skills
• Excellent Telephone manner
• Thorough attention to detail
• Team player, adaptable to a flexible and demanding working environment

QUALIFICATIONS AND EXPERIENCE

• Fluent in English
• Matric and 3-5 years relevant working experience
• Microsoft Office skills