Office Coordinator - Pretoria at Obaro

• A position is available for an organized and detail-orientated Office Co-Ordinator/Receptionist.
• The successful candidate will report to the Personal Assistant of the Managing Director and must be able to co-ordinate various office and reception tasks to ensure the office and reception operations always run smoothly.

Responsibilities:

•   Attend to visitors by greeting, welcoming, and directing them appropriately;
•   Notify personnel when their visitors arrive;
•   Maintain stock levels for office supplies by submitting purchase requests to management;
•   Manage kitchen supplies and order stock when necessary, according to set guidelines;
•   Assist in preparing board rooms;
•   Assist in preparing for functions;
•   Co-ordinate all maintenance complaints;
•   Co-ordinate and allocate access control;
•   Update internal telephone list on a monthly basis;
•   Manage the switchboard in a professional manner and route calls to the appropriate personnel;
•   Maintain security by following procedures, monitoring logbook and issuing visitor’s badges; and
•   Ensure reception and public areas are kept neat and tidy.

Skills, Qualifications and General Requirements:

•   Grade 12 qualification;
•   At least 2-3 years experience in a similar position;
•   Fluent in Afrikaans and English;
•   Computer literacy and knowledge of the MS Office package;
•   Excellent communication and interpersonal skills;
•   Professional appearance; and
•   Excellent multi-tasking and time management skills