Office Coordinator at RecruitMyMom

Job Description

• A growing financial compliance and advisory practice is seeking a reliable, detail-oriented Office Coordinator to join their team. This position is being offered as an initial 3-month fixed-term contract, with the potential for extension and permanency for the right candidate. This is a full-time, office-based role (08h00 to 17h00, Monday to Friday) with some flexibility offered around lunch hours.  
• The practice helps small, medium, and micro businesses build stronger, more effective operations through tailored financial, accounting, and tax solutions. This role will play a key role in supporting management, maintaining smooth office operations, managing workflows and reporting, and contributing to a culture of trust, quality, and client-focused service.

Responsibilities

• Welcome clients and visitors, creating a warm and professional first impression.
• Manage executive diaries, calls, emails, Teams chats, and WhatsApp messages.
• Maintain and organise client databases and documentation with precision.
• Generate daily, weekly, and monthly reports for management.
• Oversee office administration, including supplies, lunches, and events.
• Allocate and monitor tasks for team members to ensure accuracy and completion.
• Check and approve documents as required.
• Ensure compliance with confidentiality, data protection, and company policies.
• Contribute ideas to improve processes and office efficiency.

Requirements

• Grade 12 required. 
• 2+ years’ experience in administration or finance support.
• Strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Professional, client-focused, and service-oriented demeanour.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Reliable, trustworthy, and able to handle confidential information.
• Self-motivated, adaptable, and able to work independently and collaboratively.