Office Management Assistant at U.S .Department of State

Duties

• Draft and prepare diplomatic notes, demarches, cables and other correspondences.
• Operate office equipment and use computers for spreadsheets, word processing, database management and other applications. 20%
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs. Provide security escort duties. 25%
• Organize and maintain paper and electronic filing systems for records, correspondence, and other material in accordance with the section’s filing system.
• Pick up and distribute incoming mail and other material. 15%
• Complete forms in accordance with section/ Department of State procedures.
• Will be required to assist with special projects. 40%

Qualifications and Evaluations
Requirements:

• EXPERIENCE:  Two years’ experience in an office or support-supply operations that required use of forms and record-keeping documentation, and the application of detailed guidelines is required.

Education Requirements:

• Mandatory: Successful completion of secondary school is required.

Evaluations:

• LANGUAGE:  English - Good working knowledge; speaking, reading & writing. This may be tested.