Office Manager: HSREC at University of the Free State

Description
This post was previously advertised as Job ID: 4854. All applications received in response to the previous advertisement, will automatically be considered again. Previous applicants therefore do not need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. 

Duties and responsibilities:

• Manage and organise all activities of the Health Sciences Research Ethics Committee (HSREC) office including meeting administration, administration of all applications received on RIMS, record-keeping and accurate office statistics/metrics.
• Responsible for, participate in and coordinate all the functions of the Research Ethics office, and the processes on RIMS for HSREC.
• Provide administrative support to the chairperson, executive committee, committee members, reviewers, and researchers during the initial review process and regarding subsequent submissions and documentation.
• Facilitate all communication confidentially between reviewers and researchers regarding the HSREC application, review and approval process, as well as matters regarding adverse events, safety, cases of possible breach of research norms and standards, misconduct, and other research non-conformances.
• Advise on and ensure regulatory compliance of all documentation and processes of the Health Sciences Research Ethics application, evaluation, approval, monitoring and reporting process.
• Advise on requirements of regulatory bodies and prepare reports on HSREC functions and activities to regulatory bodies e.g., NHREC, International: Office for Human Research Protections (OHRP), USA; Federal Wide Assurance (FWA).
• Coordinate and prepare for audits by regulatory bodies e.g., NHREC.
• Facilitate the timely maintenance of the HSREC webpage as well as all HSREC documents in line with regulatory and UFS branding policies and procedures.
• Advise and coordinate training of HSREC committee members and researchers where required.
• Liaise with UFS RIMS office regarding system issues.
• Ensure effective financial administration of the HSREC office.
• Assist with the administration of all Research Grants and Contracts as well as the Research Agreement on RIMS for the Faculty of Health Sciences.
• Promotion of responsible conduct of research.
• Inherent Job Requirements:
• A Bachelor's degree on NQF 7.
• A minimum of two (2) to three (3) years' relevant working experience related to the duties and responsibilities.
• Recommendations:
• Postgraduate degree.
• Training in health sciences research ethics.
• Previous relevant experience at a higher education institution, RIMS or ethics matters.

Competencies

Key Competencies Required:

• Results orientated:
•     The ability to cope with a frequently changing environment and to adapt to evolving situations.
•     The ability to deal calmly and effectively with high-stress situations.

Strategic thinking:

•     The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
•     The ability to carefully analyse information and use logic to address issues and problems at work.
•     Organisational skills.

Business acumen:

•     The ability to adhere to rules and strictly follow work regulations.
•     Advanced Computer skills in MS Word, Excel, and Access.
•     Financial management skills

Leading:

•      The ability to lead, take charge of situations, and offer opinions and directions to others.

Building coalitions:

•      The ability to interact with others and establish personal connections with people.
•      The ability to make decisions through consultation, collaboration, and working with close supervision.

Required Documents

• Please ensure all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
• *Certified copies must not be older than 6 months:
• A detailed curriculum vitae and cover letter;
• Certified copies of all academic records;
• Certified copies of relevant qualifications (please provide SAQA accreditation in the case of foreign qualifications);
• A Certified* copy of your identity document;
• Proof of registration with a Professional Body (if applicable);
• A copy of your driver's license (if applicable).
• A service record of your current employer / last employer.

Assumption of duties:

• As soon as possible.

Closing date:

• 16 November 2022