Office Manager - Western Cape at Teraco

MAIN FUNCTIONS OF THE JOB

• Responsible for the operation of the switchboard and directing all incoming calls
• Receive and welcome visitors for tours & meetings
• Responsible for overseeing the reception area, meeting rooms, canteens and office areas
• Responsible for maintaining the meeting room diaries
• Responsible for setting up meeting rooms for meetings and tours
• Assist staff members with ad hoc requests
• Manage office consumables, stationery & supplies
• Supervision of cleaning staff

Facility

• Security processes
• Logging access for important clients
• Welcome guests in a professional manner
• Answering the reception phone
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients
• Assisting with duties such as couriering items etc.
• Working hours are from 8am- 5pm /1 Hour lunch  

* A valid driver's license and own vehicle is necessary *

Requirements

SKILLS

• Good communication skills
• A flair for people
• Professional
• Punctual
• Active listening – ability to understand requirements
• Ability to communicate in English
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• All activities performed on time
• Switchboard experience
• Excellent Telephone manner

QUALIFICATIONS AND EXPERIENCE

• Fluent in English
• Matric and 3-5 years relevant working experience
• Microsoft Office skills