OFS System Coordinator - Gauteng at Adams & Adams

Duties and responsibilities

• Monitor section’s inbox and distribute new cases and correspondence
• Initiate workflows
• Fast track urgent cases
• Check portals
• Attend to P56 (account change) approvals
• Handle general queries
• Prepare urgent and/or substantive correspondence
• Check 3rd diary correspondence
• 2nd diary – diarise, prepare and send reminders and/or correspondence when necessary
• Check English translations (ET) before filing and prepare paragraphs re ET, where necessary, and further correspondence regarding the issues with the ET
• Diarise English translations, including Art 19 and/or 34 amendments and prepare and send emails regarding Art 19/34 amendments and reminders
• Check that English translations are correctly and timeously filed
• Close files
• Open and prepare new national phase cases
• Open and prepare designs
• Open and prepare divisionals
• Open and prepare convention & non-convention cases
• Prepare cost estimates
• Check routine correspondence and invoices

Requirements

Skills and knowledge

• High level of initiative and being pro-active in the practice
• Ability to prioritise and deal with urgent matters promptly and efficiently
• Solid understanding of relevant legislation, systems and processes
• Ability to work independently, under pressure and to use initiative and meet deadlines
• Good administrative skills
• Must be flexible regarding time
• Excellent communication skills
• Computer literate 

 Qualification/s

• LLB degree
• Experience working on Patricia and CMS will be advantageous