OM Bank - Secretarial Specialist at Old Mutual

Job Description

• At OM Bank, we strive to attract great people who are passionate about coming together for a higher purpose- building something unique and aspirational, always aiming to be the best they can be. 
• We are rooted in our purpose of inspiring and enabling our customers to grow and sustain their prosperity.
• To provide end-to-end company secretarial services as per assigned portfolio of management committees.

KEY RESULT AREAS

• Provide specialist governance and secretarial support to a portfolio of management committees.
• Prepare agendas in liaison with the committee chair and/or other relevant stakeholders in accordance with the annual work plan and ensure that meetings run smoothly according to set guidelines.
• Coordinate and quality check committee packs for completeness and accuracy.
• Responsible for minute taking, tracking of matters arising, and preparation of written resolutions within portfolio.
• Ensure delivery on agreed timelines. Meet set turnaround times while ensuring reliability and accuracy.
• Ensure the committees operate in line with its terms of reference.
• Guide members on applicable governance, regulatory, or legislative requirements.
• Propose improvements on internal processes that impacts service levels and customer satisfaction within area of accountability.
• Establish sound relationships with relevant individuals and departments to deliver on expectations.
• Act as the link between the committee and management, ensuring quality reporting to the committees and correct information flow between management committees and Board subcommittees.
• Maintain proper records and confidentiality of all information.
• Ensure that information is dispatched timeously to all stakeholders to enable them to prepare adequately for meetings.

ROLE REQUIREMENTS

• LLB, BCom (Law), similar relevant degree or extensive relevant experience.
• CGISA qualification is advantageous.
• Minimum 3 years of experience working in a mid to senior level company secretariat role.
• Experience providing minute taking services to technical committees
• Familiar with Board management software such as Diligent Boards and/or Board vantage systems.
• Basic knowledge of relevant legislation and regulatory requirements, applicable to the financial services sector (preferred).

SKILLS AND COMPETENCIES 

• Confident, proactive, and adaptable communicator with strong interpersonal skills
• Able to manage multiple priorities and work effectively under pressure
• High attention to detail and a commitment to delivering high-quality outputs within prescribed timeframes
• Planning and organisation
• Sound judgement
• Integrity and ethical behavior

Skills

• Action Planning, Analytics Software, Budget Management, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Controls, Data Interpretations, Evaluating Information, Management Reporting, Numerical Aptitude, Report Review

Competencies

• Business Insight
• Communicates Effectively
• Courage
• Ensures Accountability
• Financial Acumen
• Instills Trust
• Manages Complexity
• Optimizes Work Processes

Closing Date

• 14 October 2025