Operations Administrator at Ellahi Consulting

Job Summary

• The Operations Administrator is responsible for supporting the day-to-day operations of the organization by managing administrative tasks, coordinating projects, and ensuring efficiency across different departments.
• The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and external stakeholders.

Qualifications

• Previous experience in facilities management or building maintenance is a plus
• Strong organizational and communication skills
• Ability to work independently and as part of a team
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Basic knowledge of building systems (HVAC, plumbing, electrical) is desirable
• Certification in facilities management (e.g., IFMA, BOMA) is a plus

Work Environment

• Office-based environment with occasional site visits to various facilities
• May require occasional evening or weekend work for emergency response or projects

Key Responsibilities

Operations Administration

• Assist in coordinating regular maintenance and repairs of facilities
• Consolidate monthly reports from TC Managers on the condition of facilities and equipment
• Help manage vendor relationships for maintenance services
• Consolidate monthly reports from TC Managers to manage the company vehicle fleet
• Conduct monthly checks on Warehouse tools (e.g., battery packs, diagnostic machines, etc.)
• Prepare standard dealership agreements for the Dealership Team, ensuring they follow the necessary process from client interaction to billing
• Prepare internal information for review insurance submissions
• Keep all insurance records up to date, including property and company vehicle information
• Manage flight bookings and vehicle rental bookings for the team

Safety and Compliance

• Assist with internal administration to ensure compliance with health and safety regulations
• Drive the TC’s monthly safety inspections and audits

Customer Service (Internal)

• Provide support to employees and building occupants regarding facility-related inquiries
• Facilitate corporate clothing orders
• Facilitate laptop orders
• Provide mobile provider support and management
• Manage flight and vehicle bookings

Project Support

• Assist in planning and executing facilities improvement projects
• Assist with moves