Ops Spec: Programme & Project Admin at BCX

Core Description

• Responsible for coordinating the set-up of key meetings for the Strategic Project Management Office, tracking attendance and providing administrative support for the meetings including reading pack preparation, meeting note taking and action tracking.
• The incumbent will also be responsible for preparing and circulating reports on strategic projects as required.

Key Deliverables / Primary Functions

• Prepare meeting packs, format and proofread documents and reports prior to circulation to key stakeholders
• Provide support for regular and ad hoc meetings (manage agendas, organise meeting notes, and follow-up on action items)
• Assist with follow-up and receipt of project documentation
• Provide any applicable training and on-boarding to Strategic Project Office ways of working.
• Participate in project closeout including collation of lessons learned for timely completion and record keeping
• Set up and manage a Teams Site for Project documentation and ensure all documents are scanned and filed in electronic form prior to project completion
• Coordinate all event planning for the Strategic Projects Office
• Support preparation of motivation Memos for procurement, create POs and PRs and take accountability for reconciliation of expense against provisioned budget

Core Functional Skills & Capabilities

• Project Management
• Technical Report writing
• Business Acumen
• Presentation
• Microsoft Office

Core Behavioural Competencies

• Creating & Innovating
• Entrepreneurial & Commercial thinking
• Coping with pressures & setbacks
• Planning & Organising
• Presenting and Communicating information

Minimum Qualifications

• NQF 6: 3 year Degree/ Diploma/ National Diploma in Information Technology or Business Administration
• NQF 4: Grade 12 National Diploma

Additional Education -Preferred /Advantage

Experience

• 3 years’ relevant experience in business administration

or

• 5 years’ relevant experience in business administration

Certifications

Professional Memberships in Relevant Industry

Level of Engagement & Span of Control

• Internal to the business.

Special Requirements / Employment Condition

• Valid Drivers license
• Ability to work extended /long hours as and when required

Workplace / Physical Requirements

• Hybrid Remote Worker