Part-Time Administrative Officer: Hybrid Learning at Stellenbosch University

Division of Learning and Teaching Enhancement
Administrative Officer: Hybrid Learning (Three-year Part-Time (4/8) Contract)
(Ref. LOV/169/0720)

• Hybrid learning (HL) at SU is a mode of academic course delivery that combines short periods of F2F (face-to-face) contact time between the lecturer and student with significant online learning by the students. SU is expanding its HL offering significantly and requires an administrative assistant to provide general administrative support to the HL project manager in the Division for Learning and Teaching Enhancement.

Duties        
General administrative support

• Providing administrative support to the Hybrid Learning (HL) project manager as required. This may include, but is not limited to, basic record keeping of project-related expenditures, organising project-related documentation, assisting with the compilation of internal reports and HL-related templates;
• Performing asset administration, as needed;
• Managing telephonic and email enqueries;
• Making travel arrangements as required;
• Arranging workshops and functions as needed.

Financial administration and budget control

• Generating financial documents (quotes, invoices and transaction records) as needed;
• Maintaining effective budget control with regard to purchasing goods and services from the HL project budget, in close collaboration with the HL project manager;
• Assisting with the annual budgeting process for individual HL-related initiatives;
• Supporting the HL project manager with quarterly and annual financial reports and invoices.

Job Requirements        

• A post-matric qualification in office administration or a relevant field;
• A minimum of two years’ administrative work experience;
• Knowledge and experience of financial administration;
• Excellent computer literacy in MS Office (Word, Excel, and Outlook);
• Excellent time management and organisational skills;
• Good verbal and written communication skills in English;
• The ability to work independently as well as in a team.

Recommendation        

• Administration work experience at a higher education institution;
• Experience with the SU financial system (TeraTerm software);
• A commitment to continuous professional development;
• Experience using Microsoft Teams and SharePoint.

Enquiries        

• Enquiries regarding job content: Miné de Klerk on 021 808 3091, or at [email protected]
• Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Service Centre on 021 808 2753 or at [email protected]

Closing Date:21-Aug-2020