Payroll Administrator at Banxso

JOB SUMMARY:

The Payroll Administrator will play a critical role in managing the monthly payroll and processes for Banxso using Sage 300 Payroll software. The responsibility for the role is to ensure accurate and timely payroll processing, compliance with tax regulations, and providing excellent support to employees with payroll-related inquiries.

This role involves working closely with the HR and finance team to maintain an efficient and compliant payroll system.

KEY RESPONSIBILITIES:

• Monthly payroll process: accurately processing of monthly payroll in a timely manner, including salary calculations, overtime, commission, adjustments, advances, deductions, and benefits by updating and maintaining payroll records in the system obtaining the relevant approvals to ensure that employees are paid correctly and on time ensuring compliance with tax, legal and reporting requirements.
• Payroll records: maintain and update employee payroll records in the payroll system, by timeously obtaining documentation and loading new and termination of employees exited.
• Payroll management: proficiently navigate and utilize payroll software for all payroll-related tasks, by troubleshooting and resolve any software-related issues.
• Payroll compliance: submission of monthly statutory payments to SARS before the 7th of each month stay and informed about changes in tax, labour and regulations related to payroll.
• Payroll reporting: prepare and submit payroll reports and forms as requested and required.
• Payroll Administration: completing of UIF and termination documentation.
• Benefits management: ensure that employee’s medical and group risk benefit documentation are completed accurately and submitted to Zensure (Broker)
• Leave Management: management of employee leave and accurately capturing on payroll.
• Employee Support: inquiries and concerns related to payroll, commission, deductions, and tax matters and provide guidance and assistance on payroll-related topics.
• Submissions: Prepare and submit financial reports for 3rd party payments, emp201 and emp501  
• Reconciliation: Submit payroll reports to finance for salary journal’s processing.
• Record-Keeping: maintain accurate payroll records, processing of payroll journal and maintain files for audit and reference purposes, generating and maintaining reports on payroll-related data.
• Communication: collaborate with the HR department to ensure accurate employee data and the Finance department and accounting teams regarding payroll expenses, reconciliation and statutory submissions.
• Data Security: ensure the confidentiality and security of payroll data by implementing data protection measures and best practices.

Requirements

• Matric with relevant certifications in payroll administration
• 5 years’ experience as a Payroll Administrator
• Proficiency in using Sage 300 Payroll software.
• Processing a monthly payroll for 200+ employees
• Strong knowledge of payroll tax laws and regulations.
• Knowledge of accounting and financial principles
• Excellent attention to detail and data accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and ability to troubleshoot software issues.
• Strong organizational skills and ability to manage multiple tasks efficiently.
• High degree of accuracy and attention to detail.