Payroll Analyst- Fixed Term Contract at Ecolab

DUTIES

• Review payroll inputs
• Prepare and submit all necessary paperwork for tax deductions, benefits and garnishments
• Analyse compensation-related data including wages and bonuses
• Oversee payroll transactions (e.g. via sage pay, acb file)
• Conduct regular audits on payroll procedures and records
• Process benefit costs
• Manage payment calendars for payroll
• Report to management on payroll issues and changes
• Answer employees’ questions about salaries and tax
• Stay up-to-date with Payroll legislation and latest Sage updates

PAYROLL MANAGEMENT

• Be responsible for the full end to end function of the South African Payroll.
• Manage the South African Payroll system for both Ecolab SA &Lobster Ink Africa
• Work closely with the HR and finance team to prepare and process all necessary documents and information
• Ensure timeous payment of salaries every month
• Ensure 100% accuracy of information for Payroll purposes.
• Keep up to date and comply with all tax compliance procedures, IRP5’s and any other payroll related processes.
• Work with external payroll service providers in other countries to manage the full end to end payroll function of employees.
• Will assist with the overtime process

• Process payrun for Independent Contractors for Lobster Ink

HR AND PAYROLL QUERIES

• Be available to answer employees’ queries at any time of the day.
• Get back / answering queries accurately and professionally and within a reasonable timeframe
• Process and issue IRP5

HR BENEFITS MANAGEMENT

• Manage all the administration required to provide healthcare benefits to employees
• Bi-annually do health benefits awareness in the company
• Liaise with the external healthcare benefits service providers to ensure our employees are being looked after.

MINIMUM QUALICATIONS & EXPERIENCE

• Grade 12 or equivalent,
• Tertiary Qualification in HR and/or Payroll or equivalent
• 4-5 years’ experience in the field of HR and/or payroll
• Managed a large payroll (500+ employees)
• Experience in working with multiply company/company rule on Sage 300
• Training and Experience in SAGE 300 payroll is essential
• International Payroll and HR experience an advantage
• Proficiency in English (Verbal, Written, Reading) is essential
• Proficient in Microsoft office/windows, etc.
• Knowledge of south African labour law

SKILLS, KNOWLEDGE AND PERSONALITY ATTRIBUTES

• Numerical skills
• E-filing experience (EMP201 submission and applying for tax directives)
• Strong knowledge on Sage 300 people reports (variance report, GL setup, UIF Declaration)
• Strong knowledge on garnishee order setups
• Experience in managing more than one payroll for more than one company/company rules
• Strong knowledge in processing independent contractors' payment on Sage 300
• Knowledge in garnishee order setup
• Highly structured and organized and can prioritize
• Proactive and take initiative
• UIF Declaration
• In depth knowledge on SA Payroll legislations and Payroll tax setup
• Advanced level in Excel and analytic skills

PERSONALITY TRAITS/BEHAVIOURS

• Ability to multitask
• Ability to work well independently as well as in a team
• Strong sense of ethics
• Strong communication
• Collaborative & able to build effective working relationships
• Punctual
• Excellent interpersonal and relational skills