Payroll Specialist (Maternity Cover) - Cape Town at Ares Holdings

Summary

To provide an efficient data processing and administration service within the HR department in order to ensure accurate payroll records of employees as well as to contribute to the timeous and accurate payment of salaries to all staff in the Ares Holdings Group. HR Administration: Lead with employee wellness objectives and executions. Responsible for compiling any new policies and ensuring all current policies are kept up to date.  

Payroll

• Obtaining, processing and ensuring timeous and accurate payment of salaries to all staff in the group
• Process group payroll, calculate overtime, Sunday and public holiday hours, allowances, bonuses, commission, leave pay and salary increases
• Analyse and check stores attendance registers and timesheets
• Creating monthly timesheets for store staff
• Uploading leave forms and cross check ESS applications
• Updating current employee information (personal details, banking details and contract status)
• Analyse and check new employee uploads
• Receiving and processing deductions, garnishee orders / acknowledgement of debt
• Distribution of payslips to stores & release to ESS for HQ
• Oversee UI-19's, certificate of service for terminated employees and employees on maternity leave
• UIF Declarations to DoL
• Statistics report to DoL for Crocs SA
• Provisional calculation of COIDA Earnings to DoL at Financial year end (Feb/Mar)
• Momentum Pension Fund deductions to be captured on Funds at work portal

Reporting

• Pay file & nett totals to Finance
• Payroll Recon, nett totals & EMP201 to Finance
• General Ledger to Finance
• Leave reports to SMT's
• EMP501 report to PCH

Administration

• Payroll queries
• Confirmation of employment
• HR support to the HCM Business Partner, provide data for reporting, data relating to IR matters
• Benefit Administration re: Pension fund and maintain relationship with Momentum
• Provide HR support to all staff including Retail stores explaining payroll policies
• Provide support in investigations for disciplinary and grievance procedures
• ESS & Skills data: pull reports and maintain database for committee meetings and DoL submissions

Requirements

• Grade 12 or equivalent
• Minimum 3 - 5 years payroll experience, 1 - 2 years experience in a HR Admin role
• Sage experience and all functions in Sage (reporting)
• Ability to competently operate within MS Word, Excel (intermediate level), Sage Payroll and other payroll computer systems
• Good verbal and written communication skills
• Good analytical skills and strong attention to detail
• Strong administration skills
• Must be a good and confident communicator capable of dealing with staff at all levels (senior and junior staff) in a professional manner
• Ability to build positive relationships with high level of interpersonal skills
• Strong listening skills
• Must have good problem-solving skills
• Well groomed
• Ability to prioritize tasks according to importance in a fast-paced environment
• Multi-tasking capability without compromising on quality
• Dependable, punctual and able to work flexible working hours
• Valid driver's license and own reliable vehicle
• Willing to travel locally when required