Payroll Supervisor - Johannesburg at Anova Health Institute

• The main purpose of the role is to oversee and supervise the organizations payroll functions, and payroll administrators, ensuring that pay is processed on time, accurately, and in compliance with government regulations.

Key duties and responsibilities:

Supervisory Responsibilities

• Recruits, interviews, hires, and trains new staff in the department to ensure the team is adequately staffed and equipped with the skills to perform their function.
• Oversees the daily workflow of the department by ensuring the payroll is processed timeously, in line with service level requirements.
• Provides constructive and timely performance evaluations.
• Conduct regular team and one-on-one check ins to monitor performance against contracted deliverables.
• Handles discipline and career development of employees in accordance with company policy.

Payroll administration and processes

• Reviews procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.
• Oversees payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and submits SARS EMP201 & EMP501 Reconciliations and Submissions.
• Payroll weekly and monthly general reporting.
• ESS portal & reporting.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Maintains or oversees the maintenance of employee records.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll software, systems, and procedures.

Payroll reconciliations

• Prepare medical aid reconciliations.
• Supports Payroll GL process & submission to Sage Intelligence
• Conduct general ledger reconciliations from Sage 300 People and Sage Evolution reports.
• Prepare and balance retirement fund reconciliations and reports.
• Create ad-hoc journal entries and reports for management when required.
• Ensure all reconciliations are filed correctly by month for audit and retrieval purposes.

Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Matric
• Payroll Diploma or equivalent qualification at NQF Level 5
• 10 years’ experience in payroll administration
• 3 to 5 years payroll supervisor experience
• Certification on Sage VIP Premier/Sage 300 People and ESS
• 1 year Sage 300 People experience (3 years preferable)
• Experience with multiple payrolls, project costing and 3000 employees

Skills, competencies, and attributes:

• Sound knowledge of Sage VIP/300 People and ESS
• BIM/Smart/Sage Reporting
• Sage Evolution (payroll GL)
• Computer literate (MS Office, including Excel intermediate to advanced)
• Solid knowledge of BCEA and LRA
• Report generation (Excel and Sage)
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills
• Deadline-driven and good at self-management.
• Ability to work under pressure.
• Ability to work independently and as part of a team.

Closing date: 20 July 2023