People Administrator - Finchoice - Southern Cape at HomeChoice Holdings Limited

Purpose of the role

•  The ideal candidate for this role will be responsible for maintaining employee records during the full employee life cycle from entry to exit. The individual will ensure that data integrity of employee records is maintained on the HR system and ensure compliance to the POPI Act with regards to personal information. Duties will span between general administration as well as support of talent acquisition functions.

Key Performance Areas

More about the role:

• Prepare New Starter documentation for submission to Payroll Department
• Obtain new starter documentation and upload all documentation onto the HR System  and ensure that they are complete as per the engagement checklist
• Engage with all relevant departments i.e., ICT, Facilities, line on access, assets, workstation requirements for new starters
• Prepare contracts where required
• Ensure that all welcome packs are ready and prepared for business orientation
• Provide admin support to employees with day to day queries not obtainable via ESS
• Manage data integrity of all employee records and compliance to the POPI Act and ensure archiving of records
• Manage uploading of records to the system
• Manage the exit process of terminations and provide terminated employees with relevant documentation
• Work closely with payroll with regards to employee information to ensure accurate salary payments
• Ensure job titles and grading of employees are aligned to signed of department structures
• Conduct regular Data Integrity audits
• Draw up notice of hearing letters and compile the DE Pack as required
• Assist the Talent Acquisition Specialist with administrative components of the recruitment process e.g. scheduling interviews and assessments
• Timeously conduct and process verification checks when required as per our policy and procedures
• Manage the administration for our internal applications and employee referral scheme
• Assist the wider People team with additional ad hoc projects and administration 

Requirements

Qualifications & Accreditations

• 3 year HRM Diploma or degree

Experience & Skills

• A minimum of 2 years’ experience in a similar role
• Good computer literacy skills with a proficiency in MS Office (Word, Excel, PowePoint, Outlook etc)
• Experience in SAGE 300

Attributes & Behaviours

• Exceptional attention to detail with a thorough approach to work
• Strong planning, organizing and coordinating skills
• The ability to prioritise and multi-task within a fast-paced and pressurised environment
• Excellent interpersonal communication (verbal & written), assertiveness and judgment skills
• Performance-driven and results-orientated with a relentless drive to succeed
• A strong can-do attitude and an energetic positive approach
• A solid work ethic and a passion for recruitment
• Good judgement and decision making informed by critical thinking and problem solving skills