Personal Assistant at ADvTECH

Key Purpose Statement

• The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

Responsibilities Include:

PA to Principal

• Coordinating the principal’s diary
• Taking minutes of confidential meetings with parents
• Coordinating communication between the principal and parents
• Booking of talent reviews meetings (appraisal meetings)
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

Function coordination

• Functions to be coordinated from beginning to end
• Manage catering
• Requesting comparative quotes – remaining within budget
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

 General office management

• Reception desk - telephones
• Staff stationery – orders, deliveries, and stock take
• Staff refreshments – orders, deliveries, and stock take (if needed)

School administration

• Staff daily register
• Coordinating second-hand uniform shop if applicable
• Coordinating school photographs
• Booking of school trips if needed
• Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

HR Administration

• Recruitment, Selection, and Onboarding: Supporting the Principal and management team with all aspects of the recruitment processes
• HR Administration: Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc
• Data Integrity: Ensuring that relevant processes are in place to guarantee data integrity
• Performance Management/Talent Review Process/Performance Appraisal Process - supporting the principal and management team with the performance management process.

Competencies Include:
Skills:

• Verbal and written communication
• Intermediate technological skills
• People skills
• Time management
• Resourcefulness
• Detail orientated

Behavioural Attributes:

• Reputable
• Confident
• Efficient
• Resilient
• Empathetic

Education Requirements: 

• Minimum requirement is Matric
• Computer literacy (MS Office) is essential.

Experience Required: 

• Must have a minimum of 5 years’ experience in a similar, busy environment.
• Experience with MS Office, Excellent verbal, written and English communication skills.