Personal Assistant: Executive Head (Menlyn) at Assupol

Description

Provide secretarial and administrative duties (TCF)

• Attend to all incoming calls
• Attend to and sort mail  
• Manage Executive Head diary
• Arrange and co-ordinate internal and external meetings/functions
• Compile and type letters
• Order stationary
• Liaise with IT on technical issues
• Attend to payment requests and credit card statements
• Record keeping of all committee documents and correspondence
• Receive visitors for Executive courteously
• Compile Presentations and Reports
• Monitor budget 

Plan and organise meetings of the Executive Head.

• Compile and distribute board packs and meetings/committees
• Compile and co-ordinate monthly management reports
• Provide executive with all relevant documentation Arrange refreshments for meetings
• Compile and distribute agendas and notice for meetings
• Take and distribution of minutes

Arrange for travel, accommodation and other requirements of the Executive Head.

• Make and process travel and accommodation arrangements
• Process related claims

Requirements

Formal Education:

• Matric
• Secretarial Diploma 

Technical/Legal Certification: 

• MS Office Advanced
• Minute Taking Course 

Experience:

• 5 years’ experience as an PA reporting to a Executive Head